Job Description – Admin & Document Controller
Industry: Luxury Real Estate Developer
Location: Dubai, UAE
Employment Type: Full-Time
Position Overview
We are looking for a professional and well-organized Admin & Document Controller to manage daily office administration, call handling, correspondence and document control activities while providing efficient support to management and the project team.
1) Document Control
- Maintain and organize company and project documents.
- Update document registers, trackers and filing systems.
- Control document distribution, revisions and approvals.
- Ensure proper filing and easy retrieval of documents.
- Maintain both electronic and physical records.
- Follow up on pending documents and submissions.
2) Call Handling
- Answer and direct incoming phone calls professionally.
- Take messages and relay information to relevant team members.
- Assist with basic client or visitor inquiries.
- Transfer calls to the appropriate department or person.
3) Office Administration
- Manage daily office administration and general coordination.
- Handle emails, correspondence, courier documents and office records.
- Coordinate meetings, appointments and visitors.
- Prepare letters, reports and other administrative documents.
- Maintain office supplies and coordinate general office requirements.
- Provide administrative support to management and the team.
Requirements
- 3–5 years of UAE experience in Office Administration & Document Control.
- Experience with a real estate developer or property developer is preferred.
- Excellent English communication and professional telephone etiquette.
- Good knowledge of MS Office, Word, Excel and Outlook.
- Experience with Aconex or similar document management systems is an advantage.
- Strong organizational, coordination and follow-up skills.
- Professional, presentable, detail-oriented and well-organized.
