Admin coordinator

We are seeking a proactive and detail-oriented Admin Coordinator to support our growing real estate operations. This role involves coordinating administrative tasks, documentation, and regulatory compliance. You will serve as a key point of contact for employees, agents, and management, ensuring smooth and efficient daily operations across the company.

Key Responsibilities:

Draft, review, and coordinate MOUs, Contracts A & B (manual and online).

Prepare, process, and renew tenancy contracts; provide administrative support to agents and clients.

Coordinate property transfer procedures with the Trustee Office.

Prepare and manage Form I, External Agent, Referral, and Channel Partner Agreements.

Draft NOCs, Undertaking Letters, Authorization Letters, and other internal documentation.

Assist with Developer Agency Agreements, renewals, and developer-issued NOCs.

Manage property listings: upload, update, follow up, and relist expired listings.

Maintain accurate records of completed sales deals for agents.

Support developer agent portals and assist with agent onboarding and system access.

Coordinate company trade license, ORN, and regulatory renewals.

Ensure compliance with DLD/RERA regulations, permits, and documentation.

Maintain organized records for tenancy contracts, property listings, sales, and agent/developer agreements.

Support office administration, company assets, internal communication, and staff coordination.

Requirements:

Experience in real estate administration, operations, or a similar coordination role is mandatory.

Strong organizational skills with the ability to multitask and meet deadlines.

Knowledge of DLD/RERA processes is an advantage.

Excellent communication and coordination skills.

What We Offer:

Opportunity to work with a growing and dynamic real estate company

Supportive and collaborative team environment

Employment benefits including Visa, Health Insurance, and Air Ticket Allowance