We are seeking a proactive and organized Admin cum Receptionist to manage front desk responsibilities while providing comprehensive administrative support to office and site operations.
Key Responsibilities
- Manage front-office operations, including handling incoming and outgoing calls and coordinating meetings with internal and external stakeholders.
- Provide administrative support for site operations, including preparation of site induction documents, gate passes, work permits, and security clearances.
- Oversee office administration, including inventory control, ordering office supplies, pantry supplies and office equipment maintenance.
- Manage vehicle and logistics administration, including Salik and fuel account maintenance, vehicle inspections, trip reports, license renewals, and coordination with drivers.
- Handle petty cash, employee expense tracking, fuel invoices, and prepare financial summaries for reporting purposes.
- Administer insurance policies (medical, vehicle, and workmen's compensation), including renewals, employee updates, claims processing, and expiry monitoring.
- Maintain compliance records such as third-party certifications, safety training, PPE issuance, and ISO documentation.
- Support HR and compliance activities, including labor accommodation management, employee records, welfare compliance, and coordination of accommodation changes.
- Manage statutory and regulatory documentation, including Ejari, trade license renewals, and registrations with local authorities (DED, DEWA, DM, Trakhees, etc.).
- Control and track company assets issued to employees, ensuring proper documentation and retrieval
- Assist with vendor registration and pre-qualification processes.
Qualifications
- Bachelor's degree or diploma in Business Administration, Office Management, or a related field (preferred).
- 35 years of experience in an administrative or receptionist role, preferably in construction, contracting, or facilities management companies.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Familiarity with UAE government portals and systems (e.g., DED, Ejari, DEWA, Trakhees) is an advantage.
- Proficiency in MS Office (Word, Excel, Outlook).
- Basic knowledge of HR, insurance coordination, and vehicle administration is preferred.
