Job Description
The Admin Officer will provide comprehensive administrative support to the VP Projects and assist in coordinating activities across the Ground Operations, Flight Operations, and the team. This role is critical in ensuring smooth operations, effective communication, and efficient administrative processes within the department.
- Provide comprehensive administrative support to the VP Projects, including managing calendars, scheduling meetings, preparing correspondence, and handling confidential information
- Manage and maintain accurate filing systems (both electronic and paper) for all related documents, ensuring easy retrieval and compliance with record retention policies. Prepare and process purchase orders, invoices, and expense reports, ensuring accuracy and adherence to company policies.
- Assist with the preparation of presentations, reports, and other documents as required.
- Maintain accurate records of aircraft movements, fuel sales, and other transactions.
- Coordinate with internal departments (e.g., Finance, IT, HR) to resolve administrative issues and ensure smooth operations.
- Assist in the preparation and management of budgets, tracking expenses and identifying cost-saving opportunities.
- Provide excellent customer service to clients, responding to inquiries and resolving issues in a timely and professional manner.
- Assist with the coordination of special events and VIP services for clients.
- Ensure compliance with all relevant aviation regulations and company policies.
- Assist with the preparation of reports and documentation required by regulatory agencies.
- Maintain awareness of industry trends and best practices related to administration.
Skills
- Minimum of 2-3 years of experience in an administrative or project support role
- Bachelor's Degree in Business Administration, Public Administration, or a related field
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent ability to work effectively in a team environment and collaborate with diverse stake holders Strong planning and organisational skills
- Strong communication skills in both written and oral
- Strong planning, organizing, and integration skills
- Strong knowledge in the development and implementation of policies & procedures
- Meticulous attention to detail
- Strong drive to grow capabilities
