Position: Admin Operations Coordinator
Department: Administration
Reporting To: Admin / Operations Manager
Job Description:
- Act as the central coordination point for the company's operational and commercial workflow.
- Coordinate and track end-to-end operational processes across departments, including supplier and employee management.
- Maintain and manage operational trackers, data records, and documentation related to agreements, contracts, service execution and suppliers
- Coordinate with Key Account Managers, Finance, Payroll, HR, and other internal teams to collect required operational inputs and documentation.
- Oversee supplier management including onboarding, bookings, documentation, approvals, and follow-ups.
- Support employee administration, including training schedules, bookings, documentation, and coordination with internal teams.
- Monitor workflow timelines and conduct regular follow-ups to ensure tasks are completed on time.
- Maintain centralized operational trackers for agreements, contracts, job cards, and sales orders
- Proactively follow up with internal stakeholders to ensure operational steps are completed on time.
- Prepare operational reports and workflow status updates for senior management.
- Identify workflow gaps, delays, or documentation issues and escalate when required.
Skills & Competencies:
- Strong planning, coordination, and execution skills
- Excellent documentation, record-keeping, and administrative abilities
- Data-savvy with strong Excel and tracker management skills
- Strong communication and stakeholder management skills
- Analytical mindset to identify operational risks and inefficiencies
Experience & Requirements:
- 56 years of experience in operations coordination, project coordination, commercial operations, or administrative operations roles
- Experience in manual, documentation-intensive operational environments
- Proficiency in Microsoft Excel and operational reporting tools
- Preferred: Candidates with experience in construction project coordination, oil & gas project coordination, manpower supply operations, or commercial operations environments
