Admin & PA Executive

MAESTRO is a multinational company known for its expertise in interior fit-out, building construction, design, and joinery supply for residential and commercial properties. Blending international experience with strong local insights, the company delivers elegant and unique spaces tailored to client needs. MAESTRO specializes in creating distinctive spaces with carefully sourced, unconventional pieces. Committed to excellence, the company aims to set new standards in the construction and design industry.

Job Summary

We are seeking an experienced Admin Executive to support daily administrative operations, coordinate with PRO service providers on visa and employment matters, and provide personal assistant support to management. The role requires strong organizational skills, UAE work experience, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities

• Coordinate with external PRO service providers on visa, employment, and labor-related matters (documentation, tracking, follow-up).
• Manage day-to-day office administration, including office operations, vendors, records, and general support.
• Provide personal assistant support to management (scheduling, correspondence, coordination).
• Maintain proper filing and documentation for administrative and employee records.
• Support onboarding and offboarding administrative processes.
• Handle other administrative and coordination tasks as assigned.

Requirements

• Minimum 5 years of relevant experience, with at least 3 years working in Dubai, UAE.
• Prior experience in office administration and coordination with PRO services.
• Previous experience working in construction, interior design, fit-out, or joinery companies is highly preferred.
• Strong understanding of UAE office practices; knowledge of visa/employment processes is an advantage.
• Excellent organizational and multitasking skills.
• Good command of English (spoken and written).
• Proficient in MS Office.
• High level of professionalism, confidentiality, and attention to detail.

Preferred Criteria

• Candidates currently based in the UAE.
• Immediate joiners or short notice period will be strongly preferred.
• Experience working in construction, fit-out, or related industries is an advantage.

What We Offer

• Competitive salary: AED 5,000 - 6,000.
• Stable role in a professional working environment.
• Opportunity to work closely with management and gain multi-functional exposure.