Administration Manager

Job Description

Overview

Job Title: Administration Manager

Organization: Nesma Infrastructure & Technologies

Department: Human Resources

Location: Jeddah

Grade/Level: B2

Job Purpose

To ensure the provision of quality and cost-effective administrative services for Nesma Electric in support of the broader Human Resources function.

Positions under direct supervision: Government Relations Supervisor, Personnel Supervisor, Receptionists

Responsibilities

Primary responsibilities:

• Coordinate the issuance and renewal of visas and work permits, iqamas, passports, sponsorships, vehicle documentation and other requirements at the Labor Office and relevant government entities

• Prepare the necessary documents to complete affairs at Chambers of Commerce and other entities related to identification, requests for government services, obtaining appropriate licenses and proper clearance for projects, etc.

• Ensure the timely receipt and payment of all phone and electricity bills

• Coordinate mail collection and distribution, and other support services including telephone operating and reception desk

• Review Saudization status and ensure government requirements are met and exceeded

• Oversee employee medical insurance

• Provide logistic support and maintenance for vehicles and equipment

• Ensure that employee records are up-to-date and filed electronically in an organized manner for easy retrieval

• Manage hotel and flight reservations according to employee entitlement (business trip, annual leave, etc.)

• Oversee time and attendance reports in accordance with company policies and procedures

Department responsibilities:

• Manage, develop, and empower employees to perform their roles and to uphold the Nesma culture and corporate values

• Ensure compliance with company policies and procedures

• Monitor business performance against relevant established KPIs

Required Skills and Qualifications

Functional and Knowledge Skills:

• Knowledge of Saudi labor law and policies

• Knowledge of relevant government rules and regulations

• Excellent computer skills

• Presentation skills

Managerial Skills:

• Good organization skills

• Developing and motivating employees

• Time management

• Stress management

Interpersonal Skills:

• Ability to work as part of a team

• Attention to knowledge transfer and on-the-job training

• Good oral and written communication skills

Personal Attributes:

• Confidentiality

• Attention to detail

• Professionalism

• Intellectual curiosity

• Proactiveness

• Sense of community

Qualifications/Experience:

• Undergraduate degree in a relevant field

• 5-10 years work experience

• Fluent Arabic and English, oral and written

• Note: This job description is not exhaustive; it reflects the general responsibilities of the position