Administrative Assistant
Location- Dubai/India
We are seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day operations of our professional services practice. The role will play a key part in managing client engagement administration, documentation, project coordination, and internal operational processes.
The successful candidate will work closely with Partners, Directors, Managers, and client-facing teams to ensure smooth execution of administrative and client service activities.
Key Responsibilitie
- sPrepare and maintain client engagement letters and related documentation
- .Track project milestones, deadlines, and engagement status across multiple assignments
- .Support client onboarding processes and maintain accurate client records
- .Coordinate with internal teams to obtain approvals, signatures, and required documentation
- .Maintain engagement trackers, databases, and filing systems
- .Assist with proposal preparation, formatting, and document management
- .Schedule meetings, coordinate calendars, and arrange conference calls
- .Prepare meeting materials, presentations, and reports as required
- .Manage incoming correspondence and ensure timely follow-up on action items
- .Support administrative and operational requirements across various service lines
- .Ensure documentation is maintained in accordance with internal quality and compliance standards
.Requirement
- sBachelor's degree in business administration, Commerce, Accounting, Finance, Economics, or a related field
- .0–3 years of experience in administration, project coordination, client services, consulting support, or office operations
- .Experience within a consulting, accounting, legal, financial services, or professional services environment is preferred
- .Strong organizational and multitasking abilities
- .Excellent verbal and written communication skills in English
- .Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word
- .High attention to detail and accuracy
- .Ability to manage multiple priorities and work in a fast-paced environment
.Preferred Qualification
- sExperience handling client documentation, contracts, engagement letters, or onboarding processes
- .Familiarity with project tracking, milestone management, or workflow coordination
- .Additional language skills such as Russian, Ukrainian, Belarusian, or other European languages would be an advantage
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