About the Company: We are seeking for a detail-oriented Administrator to oversee and streamline the administrative aspects of our facilities.
About the Role: We are looking for proactive ,dynamic candidate who can work under pressure. This role involves managing various administrative tasks to ensure the smooth operation of our facilities.
Compensation package: 4500 AED/Month
Nationality: Philippines
We welcome enthusiastic freshers who are eager to begin their careers in the corporate sector to apply and grow with us.
Required Skills: MS Office 365 Applications, (Autocad ideal but not necessary)
Responsibilities:
- Collaborate and review department KPIs, provide quarterly report to section head.
- Update the APM Department Procedures document as per requirements given by line manager and section head.
- Assist the Quality & Support section with implementation of new systems and procedures within the department.
- Support the section with administrative tasks when required.
- Coordinate with other Business Units and internal departments on various projects and tasks.
- Support the team with any additional requirements as per section/department requirements and Manager - Quality & Support directions.
- Track and monitor the progress of all active FM activities daily.
- Prepare Weekly and monthly work progress presentation to summarize related FM Activities.
- Plan and schedule meetings to comply with the contractual deliveries and / or adhoc request.
- Record Minutes of meeting and track progress.
- Track FM Contracts Status and support in drafting SLAs & KPIs.
- Track regulatory compliance records and notify the Team prior expiry of certification.
- Assist in the creation of QR when required.
- Communicate effectively with vendors, contractors, and internal stakeholders.
- Follow up with Service Providers / Vendors for collection of monthly reports and validation of supporting documents.
- Track invoice submission and Purchase orders Status related to FM.
- Maintain accurate records of facility-related activities and documentation.
- Address and resolve facility-related issues promptly and efficiently.
- Collaborate with cross-functional teams to support overall business objectives.
- Keep familiarized with industry trends and implement best practices for facilities management.
