Administrative Assistant

Key Responsibilities:

Regulatory Liaison:

Serves as the primary point of contact with relevant authorities and government agencies.

Assists with applications and renewals for business permits and licenses, ensuring ongoing compliance.

Monitors regulatory updates and communicates required changes to management.

Contract Management:

Collects, organizes, and maintains all client and third-party service contracts in a central system.

Tracks contract timelines and manage renewal schedules.

Ensures all contractual documentation is current and accessible.

Logistics & Client Coordination:

Assists in planning logistics to support efficient routing for collections and deliveries.

Coordinates with clients, including hospitals and specialized facilities, to align services with their needs.

Schedules pickups and services based on volume and compliance requirements.

Tender & Procurement Management:

Supports the preparation and submission of tenders, ensuring accuracy and timely delivery.

Maintains detailed records of tender documentation, submissions, and outcomes.

Reporting & Invoicing:

Prepares monthly treatment certifications for clients to confirm compliance.

Manages invoicing for specialized services, such as liquid waste and filter disposal.

Qualifications:

Education: Degree in Business Administration, Office Management, or a related field.

Experience: 24 years in an administrative, compliance, or client coordination.

Skills:

Strong organizational and multitasking abilities

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Excellent written and verbal communication skills (English & Arabic)

Attention to detail and a high level of accuracy

• Ability to handle confidential information with discretion