Contract: 12 months (renewable and extendable)
Employment: Outsourced through Manpower
Job Purpose:
We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.
Key Responsibilities:
Executive Support:
- Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
- Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
- Handle confidential and time-sensitive materials and information appropriately.
- Coordinate projects in terms of timelines, updates, communication and documentation
Calendar and Travel Management:
- Coordinate complex calendars, ensuring efficient scheduling across time zones.
- Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
Document Management:
- Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
- Maintain organized records, filing systems, and shared documents to ensure accessibility.
Meeting Coordination:
- Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
- Take minutes during meetings and follow up on action items as needed.
Office Operations Support:
- Manage office supplies and liaise with vendors as required.
- Support event planning and logistics for team functions, training sessions, and workshops.
Qualifications:
- Nationality: Saudi local.
- Experience: 5-6 years of experience in administrative roles
- Proven experience supporting multiple leadership members is highly preferred.
- Education: Diploma or Bachelor's degree in Business Administration or a related field is preferred.
- Project management/coordination exposure or experience will be a plus
Skills:
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication skills in Arabic and English, both written and verbal.
- Highly organized with the ability to manage multiple tasks and priorities.
- Strong problem-solving skills and attention to detail.
- Professional demeanor and ability to maintain confidentiality.
