Administrative Assistant Part-Time

Company Description

OBMspiration Group is a leading sports development and performance organization based in Dubai, focused on transforming athletes, supporting youth pathways, and building world-class sports systems. Through our brands PFDC (Professional Football Development Center), SMHQ (Sports Management HQ), Eye Training Hub, and Versa Camp we deliver innovative training programs, advanced performance solutions, and professional development frameworks that shape the future of sports.

Our mission:

To build systems that create better athletes, better leaders, and better opportunities for young people across the world.

Role: Part-Time Admin Assistant

Location: Dubai

Work Schedule:

MondayFriday (5 hours/day)

Saturday (morning until 12pm)

Salary: AED 3,000

Role Overview

The Part-Time Admin Assistant will support daily operations at OBMspiration Group by managing communication with parents, replying to emails, booking players into programs, and maintaining simple administrative tasks. This role is key for ensuring smooth operations across our sports programs and maintaining excellent client communication.

Key Responsibilities

Communication

Respond to emails, WhatsApp messages, and phone inquiries.

Communicate updates and confirmations to parents professionally.

Handle basic customer service conversations and follow-ups.

Bookings & Scheduling

Book players into sessions, camps, and programs.

Update schedules and maintain booking accuracy.

Assist with rescheduling or cancellations as needed.

Administrative Support

Maintain attendance sheets and basic records.

Assist coaches with simple admin tasks.

Track parent inquiries and escalate issues when required.

Ensure organized digital documentation.

Operational Support

Help coordinate Saturday morning program flow.

Support with simple reporting or updates.

Communicate effectively with OBMspiration staff.

Qualifications

Basic administrative or customer service experience (12 years preferred).

Strong communication skills (written and spoken).

Comfortable using email, WhatsApp, and basic computer systems.

Organized and detail-oriented.

Professional, polite, and confident when speaking with parents.

Able to work independently with minimal supervision.

Reliable and punctual.

Skills (SKI)

Essential Skills

Customer service communication

Email handling & typing

Basic scheduling and data entry

Good English (speaking & writing)

Time management

Problem-solving

Friendly and patient attitude

Experience in sports academies or events

Microsoft Excel or Google Sheets

Ability to multitask

Experience handling parent communication