This role assists the Deputy Manager in ensuring smooth day-to-day operations by handling routine administrative duties, preparing documentation, supporting payment and expense settlements. To provide administrative support to the Administration Department.
Major Accountabilities:
Office Administration:
- Handle correspondence, filing (digital/physical), scheduling, and document preparation
- Manage office supplies, coordinating approvals
- Updating and monitoring contracts renewal dates
Administrative Documentation & Invoice Handling:
- Invoice Handling- Prepare and organize vendor-related documents (e.g., invoices, POs, delivery notes)
- Translate and upload invoices to the company system
- File all related documents for reference and audit
HR & Staff administrative Support:
- Maintain employee records and leave tracking
- Support HR in relevant processes (such as training, seminars etc)
- Respond to employee inquiries regarding general HR matters
Requirements
- Any other administrative matters may be assigned by the Deputy Manager.
- Education: Bachelor's degree (preferred in Business Administration, Management, or a related field)
- Work Experience: Minimum 3-5 years of experience in an administrative assistant or related role
Special Skills:
- Fluency in both Arabic and English
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong communication and interpersonal skills
- Ability to multitask and prioritize effectively
- High attention to detail and confidentiality
- Knowledge of basic accounting/expense settlement procedures (preferred)
