Administrative Data Entry Operations Specialist (Remote)

Job Title: Administrative Data Entry Operations Specialist (Remote)

Position Overview

We are seeking a detail-oriented and proactive Administrative Data Entry Operations Specialist to join our fully remote team. This role is responsible for ensuring accurate data management while supporting daily administrative and operational functions. The ideal candidate is highly organized, analytical, and capable of managing multiple priorities in a structured virtual environment. Strong attention to detail, time management, and communication skills are essential for success in this position.

Key Responsibilities

Data Entry and Data Management

Accurately input, update, and maintain data across internal databases, spreadsheets, and operational systems

Review and verify information for completeness, consistency, and accuracy

Conduct routine audits and resolve discrepancies promptly

Maintain organized digital filing systems and documentation records

Generate reports and summaries to support operational tracking and decision-making

Administrative and Operational Support

Assist with coordinating daily workflow and tracking project timelines

Support documentation preparation, formatting, and distribution

Schedule meetings and maintain shared calendars as needed

Respond to internal and external inquiries in a timely and professional manner

Collaborate with cross-functional teams to ensure accurate information flow

Quality Assurance and Compliance

Ensure adherence to company policies and data security standards

Maintain confidentiality of sensitive company and client information

Monitor performance metrics related to productivity and accuracy

Identify process improvement opportunities within data and administrative workflows

Communication and Collaboration

Participate in virtual meetings, onboarding, and training sessions

Provide regular updates on assigned tasks and project status

Support team initiatives and contribute to maintaining a positive remote work culture

Required Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree preferred

13 years of experience in data entry, administrative support, or operations assistance

Strong typing skills with high accuracy

Proficiency in Microsoft Office, especially Excel, Word, and Outlook

Familiarity with CRM, ERP, or cloud-based systems

Excellent organizational and multitasking skills

Strong written and verbal communication abilities

Ability to work independently in a remote environment

Reliable high-speed internet connection and dedicated workspace

Preferred Qualifications

Experience in a fast-paced or high-volume environment

Familiarity with project management tools

Basic knowledge of reporting and data analysis

Prior remote work experience

Core Competencies

Attention to detail and precision

Time management and prioritization

Problem-solving skills

Accountability and reliability

Strong collaboration skills in a virtual setting

Adaptability and initiative

Work Environment

Fully remote position

Standard business hours with flexibility based on operational needs

Virtual onboarding and ongoing training provided

Performance metrics based on accuracy, productivity, and workflow efficiency

Collaborative and supportive remote team culture

Compensation and Benefits

Competitive hourly or salaried compensation

Performance-based incentives where applicable

Paid time off and holiday pay

Health, dental, and vision benefits for eligible employees

Opportunities for professional growth and advancement

Flexible remote work environment

This role is ideal for a motivated professional who thrives in a structured remote setting and enjoys supporting both administrative processes and data-driven operations to enhance overall organizational efficiency.