Company Overview
Our client, a leading global financial services group with an established presence across major international markets, operates across online trading, financial technology, digital assets, and multi-asset financial services. With a large international workforce and operations spanning multiple jurisdictions, the organization is looking for an experienced Administration Manager to oversee corporate administration and ensure the smooth day-to-day running of its Dubai headquarters.
Role Overvie
wWe are looking for a highly organized and experienced Administration Manager to lead the administrative operations of a fast-paced corporate office
.The role will be responsible for office administration, facilities coordination, vendor management, corporate services, travel and accommodation arrangements, administrative policies, documentation, and the supervision of administrative support staff
.The ideal candidate will be hands-on, highly structured, service-oriented, and experienced in managing administrative operations within a large, professional organization
.
Responsibiliti
- esOversee the day-to-day administrative operations of the office, ensuring a professional, efficient, and well-organized working environmen
- t.Manage office facilities, maintenance, utilities, office supplies, access arrangements, parking, and other workplace requirement
- s.Supervise reception, office administration, drivers, office assistants, and other administrative support personne
- l.Manage relationships with external vendors and service providers, including contracts, quotations, service levels, renewals, and cost contro
- l.Coordinate business travel, accommodation, transportation, meeting arrangements, and other corporate logistics when require
- d.Develop, implement, and maintain administration policies, procedures, records, and internal control
- s.Manage office leases, maintenance agreements, insurance documentation, service contracts, and other administration-related record
- s.Coordinate office moves, renovations, seating arrangements, workspace planning, and new office requirement
- s.Ensure meeting rooms, common areas, reception, and executive areas are maintained to a high professional standar
- d.Support the onboarding and offboarding process from an administrative perspective, including workstations, access cards, equipment coordination, and office orientatio
- n.Maintain accurate records of company assets, office equipment, keys, access cards, parking allocations, and other administrative inventorie
- s.Monitor administrative expenditure, prepare budgets, review invoices, and identify opportunities for cost optimizatio
- n.Support senior management and executive offices with corporate administration and logistical requirements where necessar
- y.Ensure administrative operations comply with company policies, health and safety requirements, building regulations, and applicable local requirement
- s.Handle sensitive company information and executive requests with a high level of confidentiality and professionalis
m.
Requireme
- ntsBachelor's degree in Business Administration, Management, Hospitality, Facilities Management, or a related discipli
- ne.Minimum 7–10 years of experience in administration, office management, corporate services, facilities, or a related functi
- on.At least 3 years of experience in a managerial or supervisory capacity within a professional corporate environme
- nt.Strong experience managing office facilities, vendors, contracts, administrative teams, and corporate servic
- es.Proven ability to manage multiple priorities across a large and fast-paced office environme
- nt.Strong budgeting, vendor negotiation, cost-control, and administrative planning capabiliti
- es.Excellent organizational skills with strong attention to detail and follow-throu
- gh.Strong interpersonal and stakeholder-management skills, including confidence working with senior executiv
- es.Excellent written and verbal communication skills in Engli
- sh.Strong proficiency in Microsoft Office and corporate administrative syste
- ms.High level of discretion, professionalism, accountability, and confidentiali
- ty.UAE experience within a large corporate, financial services, fintech, technology, professional services, or similarly fast-paced organization is preferr
ed.
