Summary:
The Admin Manager oversees all administrative operations across the business/site, ensuring smooth day-to-day support for management, projects, and staff. The role is responsible for developing processes, managing admin teams, and supporting company policies, office/facility operations, procurement, and coordination with external vendors/government entities.
The Role:
- Manage and supervise the administrative team, assigning tasks and monitoring workload and performance
- Oversee overall office/facility operations including maintenance, space planning, office supplies, equipment and vendor management
- Coordinate administrative support for HR, finance, procurement, and project functions
- Develop and standardize internal administrative policies, procedures and workflows
- Review and approve admin-related purchase requests, contracts/agreements and renewals
- Handle government and regulatory requirements (e.g. trade licenses, visas, renewals) in coordination with PRO/GRO
- Support senior management in planning company events, meetings, travel, and logistics
- Manage document control processes for admin records, contracts, and service agreements
- Monitor budgets related to admin spending, cost control, and vendor performance
- Ensure compliance with workplace HSE and company standards across admin areas
- Act as escalation point for operational/admin challenges
Competencies:
- Bachelor's degree in Business Administration or related field
- Minimum 6–10 years administrative experience including 3+ years in a supervisory/managerial role
- Strong communication, vendor management and coordination skills
- Proficient in MS Office, documentation, and reporting
- Ability to manage high volumes of operational tasks and multi-site activities
