Administrator

Job Summary

We are looking for an organized and proactive Administrator & Recruitment Support professional to manage day-to-day administrative activities while providing support to the recruitment and onboarding process. The role will involve coordination with candidates, employees, internal teams, and other stakeholders to ensure smooth administrative and recruitment operations.

Salary: 4K AED

Job Type: Permanent

Key Responsibilities

Administration

• Manage day-to-day administrative and office activities.
• Maintain and organize company records, documents, and files.
• Coordinate with internal departments, clients, and external stakeholders.
• Prepare reports, correspondence, presentations, and other administrative documents.
• Handle emails, calls, and general inquiries professionally.
• Schedule meetings, appointments, and maintain calendars.
• Monitor office supplies and coordinate procurement when required.
• Support employee onboarding and other HR-related administrative activities.
• Maintain accurate employee and administrative records.
• Assist with travel arrangements, meetings, and other office activities.

Recruitment Support

• Assist the recruitment team with sourcing and screening candidates.
• Post job vacancies on relevant recruitment platforms.
• Review CVs and shortlist candidates based on job requirements.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates regarding interview schedules, documents, and next steps.
• Maintain and update candidate databases and recruitment trackers.
• Support the preparation and issuance of offer letters and other recruitment documentation.
• Follow up with candidates regarding documentation and onboarding requirements.
• Provide general administrative support to the recruitment team as required.

Requirements

• Bachelor's degree or diploma in Business Administration, Human Resources, or a related field.
• 2–4 years of experience in administration, recruitment support, HR coordination, or a similar role.
• Good knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong communication and coordination skills.
• Good organizational and time-management skills.
• Ability to multitask and manage priorities effectively.
• Strong attention to detail and follow-up skills.
• Previous experience with recruitment platforms or ATS systems will be an advantage.
• UAE experience is preferred.
• Ability to maintain confidentiality and handle sensitive information.