As an Assistant Creative Producer, you will support the planning, coordination, and delivery of creative and commercial projects across the production lifecycle. This role is detail-driven and operational at its core, ensuring projects are well-organised, properly documented, and delivered smoothly.
You will work closely with the Creative Producer, internal teams, and external partners to keep projects on track, on brief, and within budget. Your focus will be on coordination, documentation, scheduling, and follow-through, acting as the backbone of the production process.
This role suits someone highly organised, reliable, and process-oriented, who enjoys bringing structure to creative work and supporting teams behind the scenes.
Key Responsibilities
1. Production Support & Coordination
- Support end-to-end production processes across pre-production, shoot days, and post-production.
- Assist with scheduling, call sheets, timelines, and production logistics.
- Coordinate with freelancers, vendors, and production partners to confirm availability, deliverables, and requirements.
- Track production milestones and flag risks or delays early.
2. Administrative & Documentation Management
- Prepare and maintain project documentation, including briefs, budgets, scopes, proposals, and contracts.
- Ensure all work is clearly logged, assigned, and tracked in the project management system.
- Maintain accurate records of approvals, costs, invoices, and deliverables.
- Support budget tracking and cost reconciliation in coordination with finance and producers.
3. Proposals & Pitch Support
- Assist in the preparation of proposals, pitch decks, and client-facing documents.
- Help gather inputs, timelines, and cost estimates under guidance from senior team members.
- Ensure proposals are clear, well-structured, and aligned with client requirements.
4. Stakeholder & Team Support
- Act as a coordination point between internal teams, freelancers, and external partners.
- Support client communication by preparing updates, notes, and follow-ups.
- Ensure stakeholders have the information they need to move projects forward efficiently.
5. Quality Control & Delivery Support
- Assist with reviewing deliverables to ensure they meet briefs, timelines, and quality standards.
- Track feedback and revisions, ensuring changes are clearly documented and communicated.
- Support final delivery processes and handovers.
6. Research & Operational Support
- Conduct basic research on vendors, locations, references, and production requirements.
- Help build and maintain internal databases of freelancers, suppliers, and production resources.
- Identify opportunities to improve workflows, templates, and documentation.
Qualifications & Skills
- Experience supporting creative, production, or agency projects.
- Strong organisational and administrative skills with high attention to detail.
- Comfortable working with budgets, estimates, and production documentation.
- Clear and professional written and verbal communication skills.
- Ability to manage multiple tasks and priorities simultaneously.
- Strong follow-through and reliability.
You'll thrive in this role if you are:
- Highly organised and process-driven
- Detail-oriented and dependable
- Comfortable supporting others and working behind the scenes
- Calm under pressure and deadline-focused
- Proactive, helpful, and eager to learn
- A team-first contributor who values structure and clarity
What you'll need:
- Experience in agency, production, or project coordination roles
- Interest in media, content, advertising, or digital production
- Basic understanding of video or creative production workflows
- Confidence working with schedules, budgets, and documentation
- Strong multitasking and prioritisation skills
- Bachelor's degree in advertising, media, production, communications, or a related field
