Our client, a private family holding office, is seeking an experienced and highly discreet Assistant Private Villa Operations & Facilities to oversee the end-to-end operations of the Chairmans private villa.
This is a hands-on, supervisory role responsible for managing household staff, facilities, vendors, inventory, and day-to-day operations, ensuring the villa operates seamlessly at all times. The role will initially support the current Facility Planning & Operations Manager during maternity leave, with strong potential to continue based on performance and requirements.
This position suits professionals from luxury hospitality, estate management, or high-end residential operations who are comfortable working in a private HNI environment.
Location: Chairmans Private Villa in Meydan Freezone
Key Responsibilities
Villa Operations & Household Management
- Oversee daily operations of the Chairmans private villa, ensuring high service standards at all times
- Manage and supervise all household staff including drivers, maids, chefs, and support staff
- Coordinate household requirements of the Chairman and family with absolute discretion and professionalism
- Act as the primary on-site point of contact for all operational matters
Facilities & Vendor Management
- Oversee facilities including housekeeping, landscaping, swimming pool, MEP, IT support, and general maintenance
- Manage AMC contracts, service schedules, renewals, and vendor performance
- Liaise with vendors, contractors, and service providers to ensure timely and quality service delivery
- Maintain operational records, inventories, and service logs
Event & Ad-Hoc Coordination
- Supervise and coordinate private events at the villa
- Ensure staffing, supplies, setup, and services are in place for smooth event execution
- Handle ad-hoc requests and last-minute requirements as needed
Coordination & Reporting
- Coordinate with the Family Office for approvals, documentation, and operational support
- Ensure compliance with confidentiality, safety, and service standards
- Provide regular updates on villa operations, staff, and facilities
Candidate Profile
- Minimum 35 years of experience in HNI residence management, luxury hospitality, estate management, or premium hotel operations
- Proven experience managing staff, facilities, and vendors in a high-standard environment
- Strong organizational, coordination, and people management skills
- Highly discreet, trustworthy, and professional in approach
- Flexible, proactive, and solution-oriented
- Comfortable working on-site at a private villa
Why This Role
- Opportunity to work in a prestigious private family environment
- High level of autonomy and responsibility
- Exposure to end-to-end estate and villa operations
- Long-term potential based on performance
