We are currently looking for a highly organized, dynamic, and motivated Billing Coordinator to join our team. The primary responsibility of the Billing Coordinator will be to oversee the entire client billing process, which includes revising bill/time entry narratives, coordinating client billing cycles, and working closely with partners to prepare client invoices.
The following tasks are involved in managing the client billing process:
- Generating reports for work-in-progress (WIP) and accounts receivable (A/R)
- Tracking invoice status
- Revising and resubmitting rejected invoices
- Reviewing time entries on pre-bills and requesting revisions of insufficient entries
- Gathering and organizing supporting documentation for expense charge
- Managing all aspects of the monthly client billing process, including preparing and distributing monthly prebills to the responsible billing partners and their teams
- Processing comments and revisions from partners
- Monitoring time and disbursement transfers and write-offs to obtain necessary approvals in accordance with firm policy prior to processing them in the system
- Preparing and distributing draft bills for review and approval
- Ensuring billing partner approval is obtained to finalize bills
- Assisting/ coordinating in sending invoices to clients on time
- Escalating issues as needed to the Finance Manager as appropriate
- Preparing various billing reports and analyses, as requested.
Qualifications and Skills:
- 2-4 years of relevant billing experience, preferably in a law firm.
- Bachelor's degree in accounting or finance.
- Strong technical proficiency in a range of software, including Microsoft Office
- This position requires excellent written and verbal communication skills, exceptional organizational skills, and the ability to strategize, multitask, and prioritize.
