About Ezeebiz
A Consulting Firm, providing 360 degrees business solutions to make business easy in the UAE.
Our company helps entrepreneurs and business owners who want to set up and expand their business successfully in the UAE by providing simplified unbiased information and strategy enabling them to make the right decision for growing their business.
As an Office Operations Specialist you will need to execute all business setup processes with zones across the UAE and UAE immigration authorities. You will also perform administrative, reconciliation and customer service duties. Work with clients by answering their queries and giving account updates. Review customer reports and direct the same to the relevant customer. Among reconciliation functions, you will do record keeping, and reconciling bank accounts and wire transfers.
You will also help Chief Executive Officer (CEO) or Chief Operations Officer (COO) and other executive managers .
This is an exciting role for someone looking to establish a career and learn all about working and managing a consulting and technology business, developing a new market and product.
The candidate will be trained to conduct specific operations activities related to report generation and account management for clients, providing vital support to the development of business .
Scope of Duties is as follows :
- Company formation / License Issuance / Visa / Documents submission and collection with Free zones and DED across the UAE.
- All PRO functions related to VISA and immigration
- Coordination with High Profile Clients locally and globally
- Performing administrative duties
- Managing the reception desk at the Office
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Managing CEO and executives calendars and set up meetings
- Acting as the point of contact among executives, employees, clients and other external partners.
- Compilation and Preparation of reports derived from the platform's content management system. Execution of timely delivery of the reports generated for clients and business partners.
- Couriering important files.
- Providing innovative ideas for office management
- Managing records of company policies and procedures
- Coordinating company meeting, events and sessions with all staff members
- Planning, executing and managing CEO and senior executives travel arrangements.
- Preparing guests or client accommodations when required
- Creating presentations, documents, files, spreadsheets and databases
- Arranging for the delivery of domestic and international packages
- Maintaining day to day cash register and accounts, invoices and payments to vendors.
- Managing the Invoices raised for clients.
- Assist in Research & Support activity for Ezeebiz team members
- Continuous research and updating of the information and data collected from the dynamic business world of the UAE.
- Coordination with external parties for business setup and company formation.
Key Skills:
- Experience in company setup / Visa / License issuance with Freezones and DED
- Experience of working in a business advisory environment such company formation entity
- Experience of working with government entities
- Understanding of UAE company formation
- Excellent communication skills, proficiency in English , Spoken knowledge of Arabic.
- Ability to cope with fast-paced work environment
- Strong attention to detail and a strong analytical mind.
- Good organizational skills and time management
- Good all-round communication skills- listening, written and verbal in English and Arabic
- Confident presentation skills
- Commercial awareness
- A methodical approach to work
- Have strong IT skills and have knowledge of or be keen to learn newer software packages
- Marketing / Business / is a definite plus as an expertise
- Problem solving attitude
- Capacity to multi task
- Ability to think on your feet
Qualifications and requirements:
- A Graduate degree in Commerce / Business / Marketing / Business administration , Having special training in bookkeeping, word processing, document management, business administration, and data entry is recommended.
- Ability to give full attention to what other people are saying, to actively look for ways to help people, and to adjust actions in relation to others actions.
Competencies (in order of importance):
- Dependability Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Analytical Thinking Job requires analyzing information and using logic to organize the data collected .
- Attention to Detail Job requires being careful about detail and thorough in completing work tasks.
- Integrity Job requires being honest and ethical.
- Self Control Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
- Cooperation Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Opportunities within the role:
- To learn in depth about the intricacies of company formation in UAE
- To expand knowledge and understanding of international business
- To build a strong network of business connections across a variety of sectors in Dubai's business community, both public and private sector
- To be part of a rapidly growing organization.
Join Us:
If you're driven by results and thrive in a collaborative, innovative environment, Ezeebiz offers a unique opportunity to become a part of shaping the future of business in the UAE. We welcome you to apply and bring your expertise to our team. Please submit your resume along with a cover letter to start your journey with us.
Job Type: Full-time
Education:
Bachelor's (Required)
Experience:
UAE Business Setup Operations: 2 years (Required)
