Job Description
- Facilities Operations & Coordination
- Oversee daily operations to ensure the safe and efficient functioning of the facility, including HVAC, electrical, and plumbing systems.
- Coordinate office moves, workspace adjustments, and related logistics.
- Enforce facility policies, perform routine inspections, and ensure compliance with internal procedures and external regulations.
- Coordinate reporting from field personnel and support supervisors with assignments and expectations.
- Documentation & Records Management
- Maintain organized, updated, and secure documents for the business in accordance with regulations.
- Use document management software to upload, scan, retrieve, and archive records.
- Collect, register, and control technical documents such as drawings and blueprints.
- Review and update maintenance and quality control documents.
- Inform relevant personnel of new versions and access protocols.
- Create templates and manage records across functions while maintaining confidentiality.
- Project Support & Reporting
- Prepare, manage, and file project documentation accurately.
- Review technical documents for completeness and clarity.
- Collect and administer monthly reports from all contractors, including PPM (Planned Preventive Maintenance) and corrective action reports.
- Maintain CAFM software with up-to-date records and statutory documentation.
- Administrative & HR Support
- Prepare purchase requests, issue GRNs (Goods Received Notes), and support client invoicing processes.
- Prepare monthly attendance records for all staff.
- Assist with FM staff onboarding formalities such as visas, medicals, EIDs, IT assets (laptops, mobile SIM), PPE allocation, and inductions.
- Coordinate with HR on staff-related queries and processes.
- Work Order & Service Delivery
- Manage work orders and optimize scheduling to support maintenance teams and ensure timely service delivery.
- Arrange gate passes for visitors, contractors, and clients as required.
- Financial Tracking & Administrative Support
- Monitor and track monthly facility expenses and prepare summary reports.
- Provide general administrative support including preparation of reports, presentations, correspondence, and other documentation for the Facilities Management team.
About Us
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future.
We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door.
DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures not just in what we do but also in how we behave.
We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible.
WE MAKE TRADE FLOW
