Egybell is hiring a CEO Office Manager for a leading trading company locted in El-Sheikh Zayed.
Job Summary
The CEO's Office Manager plays a critical role in ensuring the smooth operation of the CEO's office. The role involves managing schedules, coordinating communications, handling confidential matters, and acting as a key liaison between the CEO and internal/external stakeholders. The position requires high professionalism, discretion, and strong organizational skills.
Key Responsibilities:
Executive Support
- Manage the CEO's calendar, meetings, travel arrangements, and appointments
- Prepare agendas, presentations, reports, and briefing materials
- Handle correspondence, emails, and phone calls on behalf of the CEO
- Follow up on action items and ensure timely execution of decisions
Office & Operations Management
- Oversee daily operations of the CEO's office
- Maintain accurate records, documents, and confidential files
- Coordinate with departments to ensure alignment with CEO priorities
- Organize board meetings, executive meetings, and special events
Communication & Coordination
- Act as the primary point of contact between the CEO and stakeholders
- Liaise with senior management, board members, clients, and partners
- Ensure professional communication internally and externally
Confidentiality & Compliance
- Handle sensitive and confidential information with absolute discretion
- Ensure adherence to company policies and corporate governance standards
Strategic Support
- Assist in tracking strategic initiatives and business projects
- Support the CEO in research, analysis, and decision-making preparation
- Monitor deadlines, KPIs, and executive deliverables
Qualifications & Experience
- Bachelor's degree in Business Administration, Management, or related field
- 7 to 15 years of experience in executive support, office management, or a similar role
- Excellent in English.
- Prior experience supporting a CEO or senior executive is highly preferred
Skills & Competencies
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- High level of professionalism, integrity, and confidentiality
- Ability to multitask and work under pressure
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Strong attention to detail and problem-solving skills
Personal Attributes
- Proactive and reliable
- Highly organized and detail-oriented
- Strong interpersonal skills
- Flexible and adaptable to changing priorities
