Clinical Appointment Specialist

The Clinical Appointment Specialist isresponsible for organizing and overseeing faculty licensing. This positionensures smooth collaboration between QU Health and its clinical affiliates byhandling faculty licensing. Moreover, the Clinical Appointment Specialist actsas a primary point of contact with external stakeholders, contributing to theeffectiveness and success of clinical education programs. Responsibilitiesinclude also supporting the development of innovative evaluation tools andmanages data collection, reporting, and the dissemination of informationthrough reports and newsletters.

The candidate of this position will be responsible to effectively work with multiple interfaces including colleges (departments heads, associate dean for academic affairs, and dean) colleges under the QU-Health cluster (QU-health Director for clinical education and heads of clinical training for colleges) and clinical Affiliates (mainly, but not limited to HMC PHCC, Sidra Aspetar, and private hospitals and clinics). And MOPH for licensing.

Roles and Responsibilities include:
Licensing Function of QU Faculty Members:
Facilitate Licensing Applications:

• Provide comprehensive support to QU faculty members throughout the licensing application process and requirements.
• Ensuring application files are complete, accurate, and submitted on time.
• Acting as a liaison between faculty and the licensing authority (e.g., Department of Healthcare Professions - DHP).
• Troubleshooting any issues that may arise during the application process.

Manage Licensing Documentation:

• Oversee the collection and verification of all necessary documentation for faculty licensing applications. (Academic credentials and transcripts, Professional certifications and licenses. and other relevant documents as required by the licensing authority.

Process License Transfers and Renewals:

• Manage the timely and accurate processing of license transfers and renewals for QU faculty members.
• Tracking license expiration dates and initiating renewal processes in advance.
• Facilitating the transfer of licenses for faculty members joining QU from other institutions or countries.
• Ensuring compliance with all relevant regulations and deadlines.

Maintain Licensing Database:

• Establish and maintain a comprehensive database of all licensed QU (contact information, license type and status, expiration dates and renewal history), any other relevant information related to faculty licensure.

Monitor Compliance with DHP Regulations:

• Monitor QU Health faculty members clinical practice to ensure compliance with DHP regulations and maintain their clinical licensure. This may involve:
• Staying up to date on DHP regulations and any changes that may occur.
• Providing guidance and support to faculty on licensing requirements and best practices.
• Conducting periodic audits of faculty clinical practice to ensure compliance.

Focal Point with External Stakeholders:

• Assists in coordinating, supervising, and completing special projects as appropriate.
• Perform other tasks and duties that may be occasionally required to meet the requirements of the role and the aims of the University.
• Act as the primary point of contact between stakeholders (HMC, HMDAC, MOPH, PHCC, other institutions) and the health cluster.
• Ensure smooth communication and address any challenges or concerns that arise during clinical affiliation.

Ensure Data Accuracy and Consistency:

• Manage the archiving and maintain an up-to-date database for all Faculty license, ensuring accurate and accessible records.
• Communicate regularly with DHP to ensure that the records of clinical affiliates are accurate and consistent across all departments and systems.
• Address any discrepancies promptly.

Prepare Comprehensive Annual Reports:

• Compile and submit annual reports for the unit, including statistics on new, renewed, and non-renewed licenses.
• Analyze data and provide insights to inform decision-making.

The candidate of this position will be responsible to effectively work with multiple interfaces including colleges (departments heads, associate dean for academic affairs, and dean) colleges under the QU-Health cluster (QU-health Director for clinical education and heads of clinical training for colleges) and clinical Affiliates (mainly, but not limited to HMC PHCC, Sidra Aspetar, and private hospitals and clinics). And MOPH for licensing.

Roles and Responsibilities include:
Licensing Function of QU Faculty Members:
Facilitate Licensing Applications:

• Provide comprehensive support to QU faculty members throughout the licensing application process and requirements.
• Ensuring application files are complete, accurate, and submitted on time.
• Acting as a liaison between faculty and the licensing authority (e.g., Department of Healthcare Professions - DHP).
• Troubleshooting any issues that may arise during the application process.

Manage Licensing Documentation:

• Oversee the collection and verification of all necessary documentation for faculty licensing applications. (Academic credentials and transcripts, Professional certifications and licenses. and other relevant documents as required by the licensing authority.

Process License Transfers and Renewals:

• Manage the timely and accurate processing of license transfers and renewals for QU faculty members.
• Tracking license expiration dates and initiating renewal processes in advance.
• Facilitating the transfer of licenses for faculty members joining QU from other institutions or countries.
• Ensuring compliance with all relevant regulations and deadlines.

Maintain Licensing Database:

• Establish and maintain a comprehensive database of all licensed QU (contact information, license type and status, expiration dates and renewal history), any other relevant information related to faculty licensure.

Monitor Compliance with DHP Regulations:

• Monitor QU Health faculty members clinical practice to ensure compliance with DHP regulations and maintain their clinical licensure. This may involve:
• Staying up to date on DHP regulations and any changes that may occur.
• Providing guidance and support to faculty on licensing requirements and best practices.
• Conducting periodic audits of faculty clinical practice to ensure compliance.

Focal Point with External Stakeholders:

• Assists in coordinating, supervising, and completing special projects as appropriate.
• Perform other tasks and duties that may be occasionally required to meet the requirements of the role and the aims of the University.
• Act as the primary point of contact between stakeholders (HMC, HMDAC, MOPH, PHCC, other institutions) and the health cluster.
• Ensure smooth communication and address any challenges or concerns that arise during clinical affiliation.

Ensure Data Accuracy and Consistency:

• Manage the archiving and maintain an up-to-date database for all Faculty license, ensuring accurate and accessible records.
• Communicate regularly with DHP to ensure that the records of clinical affiliates are accurate and consistent across all departments and systems.
• Address any discrepancies promptly.

Prepare Comprehensive Annual Reports:

• Compile and submit annual reports for the unit, including statistics on new, renewed, and non-renewed licenses.
• Analyze data and provide insights to inform decision-making.

Non Academic:

Non Academic: