The role holder is responsible for supporting the Company Secretary in managing corporate secretarial services and the Board/Board Committees affairs, ensuring compliance with relevant legal, regulatory and governance requirements. The role holder will contribute to governance effectiveness by supporting the Company Secretary on all governance related matters.
Core Responsibilities
Board and Committee Support
- Assist in organizing and coordinating Board of Directors meetings, Board Committees meetings and General Assembly meetings, including preparing agendas, notices, minutes, resolutions and ensuring compliance with applicable rules and regulations.
- Support in managing the Board Portal and dissemination of meeting packs.
- Prepare and maintain an annual calendar for Board and Committee meetings in coordination with the Company Secretary.
- Support with corporate secretarial duties as directed by the Company Secretary.
Documentation and Compliance
- Maintain and update statutory registers, minute books and corporate records.
- Update and track legal documentation required by the Board, ensuring availability for audits and compliance checks.
- Assist in the preparation, review, and distribution of Board circulars and policy documents.
- Assist in internal governance audits and corporate governance reporting.
Governance and Compliance
- Support the Company Secretary in monitoring changes in legislation and regulatory requirements impacting the organization's governance.
- Assist in preparing and regulating the Board's disclosures and maintaining compliance with the Securities and Commodities Authority (SCA) guidelines.
- Assist with the governance compliance requirements inter alia Board evaluation, independence assessments, related party transactions and conflict of interests reviews.
- Maintain action logs/trackers derived from Meetings and regularly follow up to ensure points arising are dealt with in a timely manner.
- Support with any governance compliance duties as directed by the Company Secretary.
Communication and Reporting
- Assist in preparing reports and memos to update the Board and management on governance-related matters.
- Coordinate with internal auditors and internal departments on governance and compliance matters.
- Coordinate with external legal advisors, auditors, registrars, and other consultants.
Minimum Qualification:
- Degree in Law, Corporate Governance or a related field.
- CGI UK qualified (or studying towards completion of the qualification) preferred.
- Fluent in English and Arabic (Written and Spoken)
Experience:
- 4-6 years experience in a similar role within corporate governance, corporate legal, or board secretarial functions
Technical Competencies
- Understanding of SCA and DFM regulations and corporate governance principles.
- Knowledge of Board and entity management software (Diligent or similar).
- Proficiency in Microsoft Office, particularly Word and PowerPoint
Behavioural Competencies
- Highly organized, proactive with attention to detail.
- Ability to work independently and handle confidential information with discretion.
- Ability to work in a fast-paced environment with tight timelines.
- Strong communication, business writing and interpersonal skills.
- Collaborative personality and can-do attitude.
