Contract Administrator

Requisition ID: 269824

• Relocation Authorized: International - Single
• Grade: 24
• Position to be Panel Interviewed No
• Telework Type: Full-Time Office/Project
• Work Location: Sharma
• Employee Referral Amount:

Company Overview

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers objectives to create a lasting positive impact. We serve the infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our values ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Project Description

Saudi Arabian Bechtel Company is providing Project Management Consultancy services (including technical, commercial, and construction management) for the development of certain defined aspects of the NEOM Infrastructure in the Kingdom of Saudi Arabia. NEOM is a planned city in the Tabuk Province of north-western Saudi Arabia. The site is near the Red Sea and the borders of Egypt, Israel, and Jordan. It will cover a total area of 26,500 km2 (10,200 sq mi) and will extend 460 km along the coast of the Red Sea.

NEOM will be the home and workplace to more than a million residents from around the world. It will include towns and cities, ports and enterprise zones, research centres, sports and entertainment venues, and tourist destinations. As a hub for innovation, entrepreneurs, business leaders, and companies will come to research, incubate, and commercialize new technologies and enterprises in ground-breaking ways.

Essential Job Duties

1. Forms and issues purchase orders by performing the following:

• Prepares bidders lists.
• Prequalifies bidders.
• Forms bid packages.
• Issues bid requests.
• Coordinates bidders questions
• Receives bids.
• Prepares Commercial Bid Summary and recommendation letter.
• Recommends and secures approvals in accordance with established procedures.
• Prepares and commits order.
• Prepares and maintains control and status reporting documents.
• Helps ensure appropriate approval authorities are obtained prior to executing commitments.
• Attends supply chain-sponsored meetings, such as bid clarification and post-award meetings.
• Attends project status meetings, when requested, and provides input to reports that status areas of responsibility.

2. Administers assigned purchase orders, performing the following functions:

• Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
• Monitors supplier performance for conformance to commercial terms.
• Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
• Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
• Informs or works with other project Procurement personnel as assigned to the administration of the order.
• Analyzes and distributes those suppliers reports specified in the order/contract.

3. Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.

4. Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.

Qualifications, Experience, Job Knowledge, And Skill Set Requirements

• 4+ years experience in procurement of equipment and/or materials management
• Experience with procurement of equipment and materials.
• Having worked on projects in a Buyer or materials manager role previously
• Prior experience and work history in the Middle East is an asset.

Bechtel's internal staffing policy includes the minimum time that you need to be in your current position before applying to a new position. Please refer to the applicable policy manual and ensure you meet the minimum requirements.

Per Policy 203-Internal Staffing, the Functional Manager of all internal Bechtel employees that are selected to proceed with an interview as part of Bechtel's internal recruitment process will receive a notification including the position title and corresponding Functional Lead.