Role Overview
The Contracts Executive plays a key supporting role in managing the organization's contractual activities across its portfolio of brands and business units. This position is responsible for the day-to-day drafting, reviewing, and administration of contracts, ensuring that all agreements are accurately documented, properly executed, and compliant with company policies and applicable regulations. The ideal candidate is detail-oriented, organized, and capable of working across multiple concurrent contracts with minimal supervision.
Key Responsibilities:
Contract Drafting & Review
- Draft, review, and revise a wide range of commercial contracts, including service agreements, supplier contracts, vendor agreements, NDAs, and framework contracts.
- Ensure all drafted contracts are accurate, legally sound, and aligned with approved company templates and standards.
- Identify gaps, ambiguities, and risk areas in contract language and recommend appropriate revisions or escalate to the Contracts Manager or legal team.
- Incorporate negotiated amendments and revisions into contract documents with precision and proper version control.
- Maintain an up-to-date library of standard contract templates, clauses, and approved language for use across the organization.
- Assist in the preparation of contract summaries, key terms extracts, and obligation trackers for internal stakeholders.
Contract Administration & Lifecycle Management
- Support the end-to-end contract lifecycle — from initiation and drafting through execution, performance monitoring, renewal, and close-out.
- Maintain a comprehensive and well-organized contracts repository, ensuring all agreements are properly filed, executed copies are stored, and key dates (renewals, expiries, notice periods) are tracked.
- Issue timely alerts and reminders to relevant stakeholders ahead of contract renewal, expiry, or milestone dates.
- Coordinate internal approvals and signature workflows, ensuring contracts are executed by the correct authorized signatories.
- Monitor contract performance milestones and flag non-compliance or deviations from agreed terms to the Contracts Manager.
Compliance & Risk Support
- Assist in ensuring all contracts comply with applicable UAE laws, regulations, and internal corporate governance requirements.
- Support the identification and documentation of contractual risks, liabilities, and obligations, escalating material concerns appropriately.
- Maintain accurate records to support audit readiness and internal compliance reviews.
- Assist in dispute resolution processes by locating relevant contract documentation, tracking correspondence, and preparing summaries for the legal team.
Tender & Procurement Support
- Assist in the preparation and coordination of tender documents, RFPs, RFQs, and related submissions in line with company procurement standards.
- Track tender deadlines and coordinate cross-functional input from relevant departments to ensure timely and compliant submissions.
- Maintain tender documentation records and assist with post-bid review processes.
Supplier & Vendor Coordination
- Support the administration of supplier and vendor contracts, including tracking delivery against SLAs and flagging performance issues.
- Liaise with internal departments (procurement, operations, finance) to gather required information for contract preparation and execution.
- Assist in organizing and preparing materials for supplier performance review meetings.
Reporting & Documentation
- Prepare regular contract status reports covering active agreements, upcoming renewals, expiries, and outstanding actions.
- Maintain accurate logs of contract amendments, extensions, and variations.
- Support the Contracts Manager in preparing management reports and presentations on contract portfolio performance.
Skills and Qualifications
- Minimum 2–4 years of experience in contracts administration, commercial support, legal administration, or a procurement/finance role with strong contracts exposure.
- Bachelor's degree in Business Administration, Law, Finance, Supply Chain Management, or a related field.
- Solid understanding of contract structures, commercial terms, and legal language — ability to identify risks and discrepancies in contract documents.
- Strong drafting and writing skills with exceptional attention to detail and accuracy.
- Well-organized with the ability to manage multiple contracts and deadlines simultaneously.
- Professional, discreet, and able to handle confidential information appropriately.
- Experience within the automotive, fleet, car rental, or related sectors is preferred but not mandatory.
