To support the end-to-end procurement and contracting process by coordinating vendor sourcing, managing purchase requests and orders, and assisting with contract preparation and tracking, ensuring cost-effectiveness, compliance, and operational efficiency.
Roles & Responsibilities
- Process purchase requests and convert them into purchase orders in line with internal procedures.
- Collect quotations, compare offers, and support bid evaluations.
- Maintain accurate records of vendor data, pricing, and purchase history.
- Follow up on deliveries and resolve issues related to delays or quality non-compliance.
- Coordinate with the finance team for invoice matching and payment processing
- Assist in drafting, reviewing, and processing standard contracts with vendors, training providers, and service partners.
- Track contract expirations and alert the manager on upcoming renewals.
- Ensure all executed contracts are stored and archived properly.
- Monitor compliance with contractual obligations (e.g., timelines, deliverables, terms).
- Maintain an updated vendor database and assist in onboarding new vendors.
- Support vendor performance evaluation through data collection and reporting.
Requirements
Educational Background:
- Bachelor's degree in supply chain management, Business Administration, Procurement, Engineering, or a related field (required).
- Professional certification such as CIPS, CPSM, PMP, or equivalent (preferred).
- A master's degree in a relevant field is an advantage.
Experience:
- 35 years of progressive experience in procurement, contracting, or supply chain roles.
- Strong knowledge of procurement processes, tendering procedures, and contract management best practices.
- Experience in preparing and reviewing RFQs, RFPs, contract terms, and supplier agreements.
- Familiarity with procurement policies, compliance standards, and legal considerations in contracting
- Proficiency in ERP systems and procurement tools (e.g., SAP, Oracle, Ariba)
- Proven ability to manage vendor relationships, evaluate supplier performance, and support cost reduction initiatives.
- Experience in both operational and strategic procurement activities.
- Background in working within regulated or industry-specific procurement environments (e.g., healthcare, construction, oil & gas).
Technical Competencies:
- Contract Management
- Procurement Process Expertise
- ERP & Procurement Systems
- Tendering & Bidding Procedures
- Vendor Management
- Cost Analysis & Budget Control
- Compliance & Regulatory Knowledge
- Data Analysis & Reporting
- Risk Management
- Technical Specification Review
Behavioral Competencies:
- Excellent command of oral and written English.
- Ability to work independently and as a part of a team.
- Excellent communication and documentation skills.
- Attention to details with the ability to multi-task.
- Ability to work under pressure and meet deadlines.
