Company Description
Mavi Air Helicopter Trading LLC is a Dubai-based company specializing in the sourcing, acquisition, and brokerage of premium helicopters across the Middle East and beyond. We connect discerning clients with tailored rotorcraft solutions, offering expert guidance, global reach, and a commitment to excellence in every transaction.
Role Description
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team in Dubai. This full-time, on-site role is perfect for a peoples person with a positive attitude who thrives in a fast-paced environment. The ideal candidate will be the backbone of our daily operations, providing exceptional administrative support, and contributing to various projects. You will be instrumental in ensuring the smooth functioning of our office and providing a welcoming experience for our clients. This role extends beyond traditional administrative duties, offering the unique opportunity to work across a group of companies in a cross-functional capacity.
Key Responsibilities:
- Support daily administrative tasks to ensure efficient office operations.
- Manage and coordinate internal and external communications, including handling inquiries and correspondence.
- Coordinate schedules, appointments, and travel arrangements for the management team.
- Assist in organizing company events, from planning to execution.
- Maintain and organize company records, including managing databases and client information with a high level of proficiency in Excel.
- Provide exceptional customer service, acting as a point of contact for our discerning clientele.
- Manage and update our social media presence to engage with our audience and promote our brand.
- Prepare and edit documents, including reports, presentations, and PDFs.
- Support the management team with various projects as needed.
- Coordinate and manage tasks across a group of companies, facilitating communication and collaboration between different business units and roles.
Qualifications required:
- Proven experience as an Administrative Assistant or in a similar role is a must.
- A true people person with excellent interpersonal and communication skills.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite, with demonstrated expertise in Excel for database management.
- Experience with PDF editing software.
- Experience with social media management for business.
- Excellent written tand verbal communication skills in English.
- A professional demeanor and a consistently positive attitude.
- Ability to handle sensitive information with the utmost discretion.
- High attention to detail and strong problem-solving skills.
- Ability to thrive in a fast-paced, high-energy environment.
