Data Entry/Administrative Assistant (Fresh Graduate)

Key Responsibilities:

1.Reports and Data:

• Generate and maintain accurate and timely reports.
  
• Analyze data and ensure data entry accuracy.
  
• Maintain and update data records.
  
• Support the creation of various ad-hoc reports as required by management.
  
• Compile reports and presentations for management review.
  
• Conduct regular audits of data.
  
• Identify and rectify discrepancies.
  

2.Enhancements to systems:

• Recommend and track enhancements for specific software tools/databases.
  
• Develop processes and recommend process improvements.
  

3.Document Upkeep and Control:

• Organize and maintain the shared drive.
  

4.Email Management:

• Develop videos and training materials to support processes/improvements.
  
• Ensure proper document control and easy access to files.
  
• Manage document control processes.
  
• Ensure all documents are properly filed and accessible.
  
• Handle and manage group email communications.
  
• Ensure timely and professional responses.
  

5.General Administrative:

• Assist with coordinating logistics for events.
  
• Assist with new employee training.
  
• Assist with booking interviews and meetings.
  
• Prepare and edit correspondence, reports, and presentations.
  
  

Education

• Bachelor's degree in Business Administration, Management, Information Systems, or a related field.

Experience

• At least 12 years of experience in an administrative, data, or operations support role.

• Experience in report preparation, data management, or document control is an advantage.

Skills and Competencies

• Strong attention to detail and data accuracy.

• Proficiency in Microsoft Office (especially Excel, Word, and PowerPoint).

• Experience with databases or reporting tools is a plus.

• Good organizational and time-management skills.

• Strong written and verbal communication skills.

• Ability to handle multiple tasks and meet deadlines.

• Basic process improvement or documentation experience is an advantage.