Provide high-level administrative and advisory support to the Board of Directors and its Committees, ensuring effective governance practices, compliance with regulatory requirements, and efficient board operations. The role supports informed decision-making and promotes strong governance standards across the organization and its subsidiaries.
Key Responsibilities
1. Governance, Strategy & Compliance
- Support the implementation and adherence to corporate governance frameworks, policies, and procedures.
- Ensure Board and Committee activities comply with applicable laws, bylaws, and governance charters.
- Promote principles of integrity, transparency, accountability, and confidentiality.
- Contribute to continuous improvement of governance practices aligned with industry standards.
2. Administrative & Organizational Support
- Maintain an up-to-date registry of Board and Committee members, including roles and tenure.
- Manage governance documentation (policies, charters, corporate records) with proper version control.
- Coordinate Board and Committee calendars, agendas, and documentation.
- Ensure accurate and timely filing of statutory and corporate documents.
3. Meeting Management & Documentation
- Organize and coordinate Board and Committee meetings.
- Prepare and distribute agendas and board packs in a timely manner.
- Draft, review, and finalize meeting minutes, ensuring accurate recording of decisions and action items.
- Track follow-ups and ensure timely closure of action points.
4. Advisory Support
- Assist in advising Board members and Committees on governance, legal, and regulatory matters.
- Monitor regulatory and industry developments and provide updates.
- Support Board member onboarding, succession planning, and development initiatives.
- Act as a key point of contact for Board-related governance matters.
5. Committee Secretariat Support
- Provide end-to-end secretarial support to assigned Board Committees.
- Ensure compliance with regulatory mandates and governance requirements.
- Support sub-committees in policy development, regulatory alignment, and documentation.
6. Legal Documentation & Corporate Records
- Support the preparation, review, and management of legal corporate documents such as Powers of Attorney, Memorandums, and Articles of Association.
- Coordinate notarization and legalization processes with relevant authorities.
- Maintain secure and centralized records of corporate documents.
- Develop standardized templates and processes for governance documentation.
7. Additional Responsibilities
- Perform other duties as assigned by the line manager in line with the role.
Qualifications & Experience
Education:
- Bachelor's degree in Business Administration, Law, or a related field
- Professional certification in Corporate Governance or Board Secretarial practices is preferred
Experience:
- 710 years of experience in corporate governance, board secretariat, or a similar role
- Experience in regulated or complex organizational environments is an advantage
Skills & Competencies
Technical Skills:
- Strong understanding of corporate governance and regulatory compliance
- Knowledge of commercial and corporate laws
- Proficiency in board management tools (e.g., Diligent, Board portals)
- Excellent drafting, reporting, and documentation skills
- Strong organizational and time management abilities
Behavioral Competencies:
- Strong communication and interpersonal skills
- High level of professionalism and confidentiality
- Ability to influence and engage stakeholders
- Adaptability and problem-solving mindset
