Job Purpose
Responsible to ensure that all technical work related documents in the Operations department are accurately recorded and filed to ensure that they can found when required.
Job Responsibilities
- Files the documents and maintains the integrity of all files by ensuring that documents are not missing.
- Process all documentation received in accordance with prescribed matrices within agreed timescales.
- Maintaining and registering of incoming and outgoing Change Notices and Site queries, in accordance with agreed processes.
- Processes vendor documents in accordance to internal procedures.
- Accurately updates documents (including technical document, PO etc.) related to Operations Department in the electronic document management system to ensure that updated documentations are in place.
- Maintaining Document Control Database, to ensure that all documents are accurately record and their locations known.
- Prepares regular reports for management review detailing the performance metrics of the department.
- Consolidates reports for Operations Manager required.
- Register and receive the invoices from the suppliers for further process according to procurement and finance procedures.
- Replenish and control petty cash requirements as per company policies and procedures.
- Covering the Help Desk Coordinator responsibilities as required.
- Perform other duties as assigned by the Direct Manager.
Job Requirements
Education - Diploma or Bachelor degree holder.
Experience - 3 years of experience in a similar role.
