Document Controller

The Document Controller is responsible for managing, organizing, and tracking all project-related documentation to ensure accuracy, accessibility, and compliance with company and industry standards. This role plays a critical part in maintaining the integrity of project records, supporting site and project teams, and ensuring the smooth flow of information across departments and external stakeholders.

• 
  

  Establish, implement, and maintain a comprehensive document control system for both digital and physical records.

  
  


• 
  

  Manage all incoming and outgoing project documents, ensuring correct filing, categorization, and timely distribution.

  
  


• 
  

  Maintain strict version control to ensure teams are always working with the latest documents.

  
  

• 
  

  Create and update logs for drawings, RFIs (Requests for Information), MOMs (Minutes of Meeting), approvals, submissions, and other project documentation.

  
  


• 
  

  Monitor document status and ensure timely follow-up on pending approvals or updates.

  
  

• 
  

  Coordinate document distribution across internal departments and with external consultants, contractors, and vendors.

  
  


• 
  

  Serve as the primary point of contact for document-related queries and ensure smooth information flow.

  
  

• 
  

  Ensure all documents are formatted correctly and comply with company, client, and regulatory standards.

  
  


• 
  

  Conduct periodic checks to confirm consistency, accuracy, and completeness of documentation.

  
  

• 
  

  Prepare and submit daily, weekly, and monthly document control reports as required by the project team or management.

  
  


• 
  

  Highlight delays, discrepancies, or issues in document circulation.

  
  

• 
  

  Provide updated drawings, procedures, and documentation to site teams for inspections, installations, and project execution.

  
  


• 
  

  Assist in audits and inspections by ensuring availability of relevant records.

  
  

• 
  

  Bachelor's degree or diploma in engineering, business administration, or a related field.

  
  


• 
  

  Proven experience in document control within construction, engineering, or similar project environments.

  
  


• 
  

  Strong organizational and time-management skills.

  
  


• 
  

  Proficiency in document control software

  
  


• 
  

  Excellent communication and coordination abilities.

  
  


• 
  

  Attention to detail and commitment to accuracy.