Job Description
Position Overview:
We are seeking a dynamic and enthusiastic
Elementary School Secretary to join our dedicated team.
This is an exciting opportunity for a secretary who is passionate about education and is eager to contribute to the academic success of our students.
Job Purpose
Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running
of the Elementary School office. Acts as an ambassador to the school and performs in an efficient,
professional, and confidential manner all job duties.
Job Scope
Responsible for managing all secretarial functions of the Elementary School office.
Key Responsibilities:
- Models and encourages a culture of kindness in support of the GEMS/DAA core values and upholds the mission and ethos of the school.
- Acts as an ambassador for the school and performs all job duties in an efficient, professional, and confidential manner. Takes initiative to improve systems and processes to aid in efficiency and effectiveness.
- Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, students, parents and visitors.
- Responsible for managing all secretarial functions of the Elementary School office.
- Generate and process daily office e-mails and telephone calls
- Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
- Maintain Line Managers appointment calendar as well as all his/her professional communication and public relations needs.
- Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
- Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
- Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
- Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
- Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
- Respond to telephone calls and enquiries courteously and direct calls to appropriate school personnel.
- Work in tandem with all other secretaries creating a positive team ethos.
- Assist with parent issues, trying best to solve them in timely and professional manner.
- Provide information in regards to school programs, events, functions, activities, examinations and timings.
- Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
- Attend staff meetings and serves on committees as required.
- Perform other duties as requested by direct & dotted reporting line managers / supervisors.
Skills
Successful candidate will need:
- Excellent written/spoken English language skills.
- Good verbal communication skills/telephone etiquette.
- Effective interpersonal skills to aid in daily contact with a diverse multi-cultural population.
- Ability to multi-task and withstand interruptions to best serve community needs.
- Proactive and a team player.
- Strong administration and problem-solving skills as well as flexible approach.
- 2 years experience as a Secretary in an office or school environment.
Qualifications:
- Demonstrate excellent competence in computer technical skills using Google, Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use.
- Advanced Microsoft office suite & especially strong knowledge in Excel and Microsoft Office calendar scheduling are advantageous assets.
- Maintain confidentiality and exemplifies personal and professional integrity.
Please note
Interviews will be held face-to-face, where possible, or virtually on Zoom, as suitable candidates apply. We reserve the right to make appointments before the closing date of this advertisement, therefore early applications are recommended.
Join us in shaping the future of education. Together, we can make a lasting impact on the lives of our students and help them become truly world-class and world-ready individuals.
All positions attract an excellent remuneration package including a competitive tax-free salary.
GEMS Teachers also have free access to our loyalty app GEMS rewards www.gemsrewards.com which provides significant savings on day-to-day life in the UAE. We offer thousands of discounts and 2 for 1 offers on everything from flights, hotels, restaurants and retail outlets, making your salary go further and enhancing the opportunity to save whilst working overseas.
Terms of Employment:
The Elementary School Secretary shall receive an unlimited employment contract with a probation period of 6 months. The calendar and work days are approved by the Superintendent/CEO in compliance with KHDA and GEMS policies. Contract terms, salary and benefits shall be those negotiated between the Superintendent/CEO in cooperation with GEMS School Support Centre.
GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments. 
