Event Senior Logistics Executive - Saudi National

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. In fact, our partners don't just support the expansion of live events in the Kingdom; they're also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.

The Roleis Reporting into the Operations and Logistics team, the Senior Logistics Executive will be responsible for leading the delivery of travel, accommodation, and hosted guest journey logistics across our larger scale or complex events within the Portfolio2 calendar.

You will be required to travel to events to manage day-to-day delivery, ensuring the guest journey is executed efficiently and effectively, while maintaining strong stakeholder alignment and supplier performance.

Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI's and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.

• Follow the end-to-end Portfolio2 process guidelines to ensure delivery is completed on time, to budget, and to agreed service standards

• Lead the travel management approach for hosted guests and staff, ensuring approvals are captured before committing bookings

• Manage accommodation planning and contracting inputs, aligned to agenda volumes, including room blocks, release schedules, and cut-off discipline with a controlled exception lane based on availability

• Oversee guest journey readiness for confirmed records, including confirmation packs, meeting points, key contacts, and communication cadence in coordination with show teams

• Ensure visa routing and delivery execution follows agreed policy, including documentation quality control, batching discipline, escalation handling, and timing aligned to visa validity windows

• Lead supplier and vendor relationship management for travel and journey-related services, ensuring service compliance, responsiveness, and controlled change management during peak periods

• Monitor delivery progress and resolve issues as they arise, keeping stakeholders updated through resolution and ensuring service recovery for high-impact cases

• Maintain strong cross-functional coordination with Content, Marketing, Protocol, Finance, and venue delivery teams to ensure aligned decision-making and smooth execution

• Work in partnership with platform/digital delivery teams to ensure the tracker workflow, automation outputs, and dashboards support accurate delivery and reporting

• Continually review processes and practice to identify obsolete workflows and tools with limited customer value or ROI and provide improvement recommendations to leadership

• Attend all scheduled meetings with internal stakeholders such as marketing, digital specialists, sales and the wider delivery community

• Follow a customer-first approach that provides efficient, effective and value-added service to our vertical and brand teams

Logistics experience in the B2B and / or B2C events industry and an established track record of successfully delivering world class live events and experiences necessary

Minimum 4 years experience in event logistics with strong exposure to travel, accommodation, hosted guest journeys, and stakeholder handling

Demonstrable experience working with multiple suppliers and service providers, including vendor performance management and operational compliance

Strong coordination and communication skills with the ability to operate across departments and manage escalations calmly under pressure

Comfortable working with structured trackers and reporting tools (advanced Excel; Airtable or similar platforms an advantage)

A team player with the ability to operate at both strategic and operational levels

Core Benefits:

• Medical Insurance for individual and family
• Annual leave 25 days
• Remote working on Sundays
• Working anywhere 1 month every year

Local Relocation Package*:

• Paid flight to Riyadh individual and family
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.