About the Role:
We're looking for a highly organized, execution-driven Assistant to work directly with leadership and help run day-to-day operations across multiple fast-growing businesses.
This is not a basic admin role we need someone who can think, track, and ensure things get done.
This is a fast-paced role requiring strong ownership, communication, and execution.
Key Responsibilities- Manage follow-ups, deadlines, and internal organization
- Convert voice notes, meetings, and chats into actionable tasks
- Track execution across sales, operations, and marketing
- Monitor AI conversations and improve responses/knowledge base
- Maintain CRM (GoHighLevel) and validate automations
- Support content, social media posting, and basic marketing tasks
- Coordinate with teams (designers, editors, developers)
- Ensure nothing falls through the cracks
Ideal Candidate- Highly organized and detail-oriented
- Strong follow-up and accountability mindset
- Multi tasker
- Tech-savvy (AI tools, CRM, automation)
- Strong English communication
- Experience in operations/admin (travel industry is a plus)
- US time zone is a must
