ARM is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the C-Level Executive. This key role ensures seamless day-to-day operations while upholding the highest standards of professionalism and confidentiality.
Key Responsibilities
Executive Support
- Manage complex calendars for the leadership, including scheduling meetings, coordinating travel, and prioritizing commitments.
- Serve as the primary point of contact for internal and external stakeholders, handling communications with discretion.
- Draft, review, and respond to correspondence on behalf of the leadership team.
Meeting & Event Coordination
- Plan and execute leadership meetings, board meetings, off-sites, and corporate events.
- Prepare agendas, record minutes, and follow up on action items.
- Oversee logistics for internal and external events, including vendor coordination and travel arrangements.
Administrative & Operational Support
- Prepare expense reports and manage reimbursements for the leadership team.
- Maintain filing systems, databases, and records of confidential and official documents.
- Coordinate and prioritize incoming requests to ensure efficient workflow.
Professionalism & Confidentiality
- Handle sensitive information with utmost discretion.
- Maintain a high level of professionalism in all interactions with executives, board members, and stakeholders.
Qualifications & Requirements
- Bachelor's degree or equivalent.
- 5+ years of experience supporting senior leadership.
- Strong organizational, time-management, and communication skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and collaboratively in a fast-paced environment.
- Exceptional discretion in handling confidential information.
Why Join ARM
- Play a vital role in supporting the leadership team of a dynamic and growing organization.
- Gain exposure to strategic initiatives and leadership-level decision-making.
- Contribute to operational excellence and organizational success.
