CMA CGM, Saudi Arabia, is staffed with knowledgeable and motivated industry professionals who work closely together to support our customers and business operations. As a result of expanding our organization, we are currently looking for an Executive Assistant to join our fast-growing and challenging organization.
Position: Executive Assistant
Location: Riyadh
- Key Responsibilities:
- Provide high-level administrative and organizational support to senior management
- Manage and coordinate calendars, appointments, meetings, and business schedules
- Arrange internal and external meetings, including preparation of agendas and required materials
- Prepare, organize, and follow up on presentations, reports, correspondence, and other documents
- Coordinate business travel arrangements, including flights, accommodation, and itineraries
- Prepare meeting minutes and ensure timely follow-up on assigned actions and deadlines
- Act as a key point of contact between management and internal/external stakeholders
- Handle confidential information and documents with a high level of discretion and professionalism
- Coordinate with different departments to ensure smooth communication and timely completion of tasks
- Monitor and follow up on pending requests, approvals, and management action items
- Support the organization and coordination of company events, visits, and executive activities
- Perform other administrative and coordination duties as assigned by management.
- Manage and prioritize emails, calls, and correspondence on behalf of senior management.
- Prepare briefing materials, meeting packs, and executive summaries.
- Maintain confidential executive files and records.
Qualifications & Profile:
- 3–5 years of experience in Executive Assistance, Administrative Support, or a similar role
- Bachelor's degree in Business Administration, Management, or a related field
- Excellent organizational and time-management skills
- Strong written and verbal communication skills in English.
- Excellent interpersonal and stakeholder management skills
- Strong attention to detail with the ability to manage multiple priorities
- High level of confidentiality, professionalism, and discretion
- Proficient in MS Office applications, particularly Outlook, Word, Excel, and PowerPoint
- Proactive, flexible, and solution-oriented with a strong sense of responsibility
- Experience supporting C-level executives or senior management.
- Fluency in both Arabic and English.
- Ability to work in a fast-paced, multicultural environment.
- Ability to prioritize tasks and work independently.
