About the Role
We are seeking a highly organized, proactive, and discreet Executive Assistant to the Managing Director to provide high-level administrative and strategic support.
This role requires exceptional organizational skills, strong business acumen, and the ability to manage confidential matters with professionalism. The successful candidate will act as a key liaison between the Managing Director and internal/external stakeholders, ensuring smooth coordination and efficient execution of priorities.
Key Responsibilities
Executive Support
- Manage and coordinate the Managing Director's calendar, meetings, and travel arrangements.
- Prepare agendas, presentations, reports, analysis and briefing materials.
- Screen calls, emails, and correspondence, ensuring timely and appropriate responses.
- Follow up on action items and ensure deadlines are met.
Meeting & Communication Management
- Organize executive meetings, board meetings, and leadership forums.
- Prepare meeting minutes and track progress on agreed actions.
- Coordinate internal and external communications on behalf of the Managing Director.
- Act as a liaison between departments and external partners.
Strategic & Operational Coordination
- Support in tracking strategic initiatives and key projects.
- Collect, consolidate, and analyze data for management reporting.
- Assist in preparing business presentations and performance reports.
- Monitor KPIs and ensure alignment of follow-up actions.
Confidentiality & Governance
- Handle highly confidential information with discretion.
- Ensure proper documentation and filing of sensitive records.
- Support compliance with corporate policies and governance standards.
Event & Travel Management
- Coordinate domestic and international travel arrangements.
- Organize executive visits, corporate events, and official functions.
- Ensure smooth logistics and hospitality arrangements.
Qualifications & Experience
- Bachelor's degree in Business Administration or related field.
- 5+ years of experience as an Executive Assistant supporting senior leadership in a corporate or manufacturing environment.
- Fluent written and verbal communication skills in English, French & Arabic is a must.
- Proficiency in MS Office (PowerPoint, Power BI, Word, Excel, Outlook).
- High level of professionalism, discretion, and integrity.
- Ability to work under pressure and manage multiple priorities.
- Excellent organizational and time-management skills.
