Executive Assistant
Dubai, UAE
Full-time | Immediate Joiners Preferred
Salary: 3000-5000 Dirham
About The Company
We are a dynamic trading company committed to delivering an extensive range of high-quality products tailored to the evolving demands of diverse industries. Join our team to support seamless operations in a fast-paced, growth-oriented environment.
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative support to senior leadership. The ideal candidate will manage schedules, coordinate communications, and handle operational tasks with discretion and efficiency, contributing to the smooth execution of business activities in Dubai.
Key Responsibilities
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Handle incoming calls, emails, and correspondence with professionalism and confidentiality.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Prepare reports, presentations, and documents using tools like MS Office and Google Workspace.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Coordinate logistics for meetings, events, and client interactions, including venue bookings and materials preparation.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Assist with project tracking, follow-ups, and ad-hoc tasks to support business objectives.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Maintain filing systems, databases, and office supplies for optimal efficiency.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Liaise with internal teams and external stakeholders to ensure timely information flow.
Requirements
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Minimum 2-3 years of experience as an Executive Assistant or similar role, preferably in trading, logistics, or commercial sectors.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Proficiency in MS Office Suite (Excel, PowerPoint, Word) and virtual meeting tools (Zoom, MS Teams).
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Excellent communication skills in English (Arabic is a plus); strong organizational and multitasking abilities.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Ability to work independently, handle sensitive information discreetly, and thrive in a dynamic environment.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Immediate availability or short notice period preferred.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Candidates based in UAE or willing to relocate to Dubai.
What We Offer
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Accommodation provided.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Daily cab service.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> Flight ticket.
- p]:pt-0 [&>p]:mb-2 [&>p]:my-0> 2-month probation period.
Skills: appointment scheduling,executive assistant,administrative,calendars,meeting schedules
