Job Purpose
The Executive Assistant is responsible for providing personalized secretarial and administrative support to the CEO
in a well-organized and timely manner. She will work on various tasks related to the CEO's working life and communication.
Key Accountabilities:-
- Act as the point of contact between the CEO and internal/external clients and stakeholders.
- Screen and direct phone calls and distribute correspondence.
- Attend meetings to record minutes, Compile, transcribe, and distribute minutes for meetings.
- Handle requests and queries appropriately and on time.
- Manage diary and schedule meetings and appointments.
- Source and manage office supplies.
- Prepare reports, presentations and briefs.
- File and retrieve documents, records, and reports addressed to, or originating for proper filing.
- Devise and maintain the office filing system and keep it up-to-date.
- Producing reports, composing correspondence, and drafting letters and Interoffice memos.
- Creating presentations and other management-level reports.
- Coordinate with different departments for the arrangement of various events and visits.
Qualification & Skills:-
- Bachelor's degree in Business Administration, or related field is required.
- 5+ years of proven work experience as an Executive Assistant.
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communication skills at all levels
