Hey We're Founders Arm, full stack recruitment firm, we find and pair offshore talent with US based Client.
We are looking for a highly organized Executive assistant to join our team.
Requirements:
- Design, implement, and maintain efficient operational systems and workflows using tools like Notion, Trello, Monday
- Create and document standardized processes to improve team productivity and collaboration
- Identify operational inefficiencies and propose solutions
- Track key metrics across departments and generate clean, comprehensive weekly reports
- Compile information from various team members (including leadership) to create cohesive performance overviews
- Identify tasks falling through the cracks and ensure proper assignment and completion
- Manage cross-functional projects from initiation to completion
Executive Support (Secondary Focus)
- Screen and prioritize emails twice daily
- Provide limited calendar management assistance
- Anticipate the founder's needs and proactively address them
Qualifications & Skills
Required
- 2+ years of experience in operations, project management, or a similar role
- Proven track record of building and implementing effective systems and workflows
- Experience with project management tools (Notion, Trello, Monday, Asana, etc.)
- Exceptional organizational skills with strong attention to detail
- Excellent analytical abilities and data compilation skills
- Outstanding written and verbal communication
- Self-starter who can work independently and prioritize effectively
- Ability to manage multiple projects simultaneously
Preferred
- Experience working directly with founders or C-level executives
- Background in startups or fast-paced environments
- Familiarity with business intelligence tools and creating data visualizations
- Experience managing or coordinating team activities
What Sets You Apart
- You're passionate about creating systems that make organizations run more efficiently
- You thrive when tackling complex operational challenges
- You can translate raw data into actionable insights through clean reporting
- You're comfortable working with minimal supervision while maintaining clear communication
- You have a talent for anticipating needs before they're expressed
