Executive Assistant

Job Title: Executive Assistant to the CEO

Location: Nasr City

Reports To: CEO

Role Overview

We are seeking a highly organized, discreet, and proactive Executive Assistant to support our CEO. You will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. You will not only manage administrative logistics but also assist in monitoring operational tasks using our internal Odoo system.

Key Responsibilities

1. Calendar & Time Management

Manage an extremely active calendar of appointments; ensure the CEO stays on schedule during meetings.

Prioritize inquiries and requests while troubleshooting conflicts with little guidance.

Tech Integration: Use Odoo Calendar to schedule client demos, internal reviews, and board meetings.

2. Gatekeeping & Communication

Act as the gatekeeper and gateway for direct access to the CEO's time.

Draft and edit emails, official letters, and memos in both Arabic and English (Business Level).

Handle confidential information regarding company finances, client contracts, and personnel with strict discretion.

3. Meeting Coordination & Reporting

Attend high-level management meetings to take minutes and track Action Items.

Follow up with Department Heads (Sales, Implementation, Marketing) on pending tasks and deadlines assigned by the CEO.

Prepare reports and presentation slides (PowerPoint/Google Slides) for client pitches or internal reviews.

4. Operations Support (Odoo Context)

Manage the CEO's approvals on the ERP system (e.g., approving Expenses, Time-off requests, or Purchase Orders in Odoo on behalf of the CEO when authorized).

Coordinate travel arrangements, itineraries, and agendas.

Requirements

Education: Bachelor's degree in Business Administration, Literature, or related field.

Experience:

3-5+ years of experience supporting C-Level executives.

Experience in a Technology or Consulting company is highly preferred.

Language: Excellent command of English and Arabic (Written and Spoken) is mandatory.

Skills:

Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint).

Familiarity with ERP systems (Odoo) is a significant plus.

Strong organizational skills and ability to multitask under pressure.

Personality: High emotional intelligence, professional appearance, and the ability to say no diplomatically.