Executive Assistant

We are a MAISON, the first collaborative creative perfumery house for the luxury-lifestyle generation, who want to stand out from everyday scents with sustainable haute couture natural ingredients. We believe each one of us deserve to create their own unique scent through experiences within its beautiful and luxurious boutiques as well as online, allowing tailor-made creations for all with an astounding quality at its core.

As we grow, we are currently seeking a Part-Time Executive Assistant. This role is a key support position within our Dubai operations, requiring professionalism, discretion, and strong client-facing communication.

Location: Belgravia Square, JVC, Dubai

Working Days & Hours:

• Monday, Wednesday, Thursday
• 11:00 AM 4:00 PM
• Remote two days, one day in office

Key Responsibilities

• Draft, edit, and send emails to clients and prospects
• Prepare, edit, and track invoices, quotations, and related documents
• Follow up promptly on client communications
• Organize and maintain warehouse stock with strict inventory control
• Prepare delivery notes and coordinate client deliveries efficiently
• Support smooth logistics coordination with our Singapore team
• Assist with general administrative tasks to support office and workshop operations

Requirements

• Valid UAE residency visa and ability to work legally
• Own visa, car, and laptop
• Fluent in English (spoken and written)
• Previous experience in hotel sales or client-facing roles preferred
• Comfortable making cold calls and speaking with clients
• Proficient in Microsoft Word, Excel, PDF, and basic invoicing
• Comfortable using apps such as Porter for scheduling deliveries
• Strong coordination skills, including cross-border logistics support

To Apply

Please send your CV along with a brief introduction via LinkedIn or via email to [Confidential Information].

• Fresh graduates are welcome to apply
• USD$1000 per month

Join a Maison redefining modern perfumery through artistry, sustainability, and luxury experience.