MAIN PURPOSE
The Executive Assistant will provide support to the President and EXCO members to help them make the best use of their time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the Directors.
Key Responsibilities
Administrative support
- Manage emails
- Screen incoming calls and correspondence and respond, independently, when possible
- Prepare reports and verbal or written correspondence on behalf of the Directors
- Draft/write powerpoint presentation
- Prepare documents, templates as needed by the President
- Acts as custodian of corporate documents and records
- Take dictation; compose and prepare confidential correspondence, reports, and other documents
- Create and maintain filing systems
- Manage special projects at the direction of the President
- Perform confidential duties and related special projects using a high level of discretion and personal judgment
- Maintain and coordinate a high volume of sensitive and confidential material
- Prepare and send couriers and other necessary mails, etc.
Organization and Scheduling
- Manage the calendar and schedule appointments (organize meeting, logistic)
- Organize and coordinate business trips for President and EXCO, and prepare expense reports
Office / employee coordination
- Prepare internal communication memos
- Prepare announcements
- Organize team meetings and team building activities
- Organize seminars
- Coordinate market visits from
Internal Communication
- Act as key contact between the CEO, the EXCO, the managers/managers assistants and other departments
- Ensure distribution flow of information.
Education
BA degree
Required Experience
3-5 years as Executive Assistant
Technical Skills / Abilities
Fluent in English
Good knowledge of Office
