The Executive Assistant - Brand Development Management provides high-level administrative, coordination, and executive support to the Business Development and Brand Development leadership team. The role ensures smooth calendar management, meeting coordination, document preparation, follow-up tracking, communication flow, travel arrangements, filing, and day-to-day administrative support. The position requires confidentiality, strong organization, attention to detail, and professional interaction with senior internal and external stakeholders.
Key Responsibilities
1. Executive and Administrative Support
- Provide day-to-day executive support to the Brand & Development Management leadership team.
- Manage calendars, meetings, appointments, and follow-ups.
- Organize internal and external meetings with relevant stakeholders.
- Prepare meeting agendas, pre-read materials, and required documents.
- Take minutes of meetings when required and follow up on action points.
2. Communication and Coordination
- Act as a coordination point between the department and internal stakeholders.
- Draft, format, and prepare emails, letters, memos, and internal communication as required.
- Handle confidential and sensitive information with professionalism and discretion.
- Follow up with internal departments on pending items, approvals, and required inputs.
3. Document and Presentation Support
- Prepare, format, and organize presentations, reports, trackers, and business documents.
- Maintain proper filing and version control for key departmental documents.
- Support in preparing documents for leadership meetings, project reviews, and external discussions.
- Ensure all documents are professionally presented and ready for review.
4. Travel, Logistics, and Office Coordination
- Coordinate travel arrangements, accommodation, transportation, and business trip requirements.
- Support expense claims, purchase requests, payment follow-ups, and administrative forms.
- Coordinate printing, scanning, filing, signatures, and document circulation.
- Support the department daily office needs and logistics.
5. Follow-Up and Tracking
- Track pending approvals, documents, signatures, and action items.
- Maintain simple follow-up trackers for the leadership team.
- Remind stakeholders of deadlines and pending inputs.
- Escalate delays or missing information when required.
Qualifications :
- Bachelor degree in business administration, Management, or a related field.
- Minimum 3-5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or Administrative Coordinator.
- Experience supporting senior management is preferred.
- Experience in hospitality, real estate, development, branding, or corporate environments is a plus.
- Excellent organization and follow-up skills.
- Strong written and verbal communication.
- High level of confidentiality and professionalism.
- Strong attention to detail.
- Ability to manage multiple priorities and deadlines.
- Strong Microsoft Office skills, especially Outlook, Word, PowerPoint, and Excel.
- Professional stakeholder management.
- Proactive, reliable, and service-oriented mindset.
- Ability to work under pressure.
