Location: Dubai, UAE
Position Type: Full-time
We are seeking a bright, capable, and self-driven Executive Assistant to work directly with the Managing Director of a dynamic, growing company. This is a high-responsibility role suited for someone who thrives in a professional environment, learns quickly, and takes pride in working independently while keeping operations running smoothly.
Key Responsibilities
- Provide executive-level support and act as a trusted right hand to the Managing Director
- Manage calendars, scheduling, and confidential correspondence with precision
- Prepare and process invoices, packing lists, delivery advice, transfer of ownership, and shipping documentation
- Maintain accurate financial records using QuickBooks and assist with basic accounting tasks in coordination with an external accounting agency
- Coordinate logistics for deliveries, meetings, and travel arrangements
- Liaise with clients, vendors, and business partners professionally and efficiently
- Assist with videography and content tasks when needed (preferred but not mandatory)
Qualifications & Skills
- Minimum 3 years experience in a similar executive or personal assistant role
- Intelligent, fast learner with a proven ability to work independently and handle multiple priorities
- Experience with QuickBooks and strong understanding of business documentation workflows for international shipping
- Background in logistics or accounting is a strong advantage
- Excellent written and verbal communication skills
- High level of discretion and ability to work closely with senior leadership
- Videography/editing skills are a plus but not essential
What We Offer
- A professional, respectful, and empowering work environment
- Direct exposure to senior-level decision-making and business operations
- Opportunity to grow with a boutique, fast-moving company where your contributions matter
