Executive Assistant to CEO

We are a fast-growing and dynamic international company with European roots, and operations across six countries.
As we continue to grow, we are looking for an Executive Assistant to CEO to provide high-level support, manage key priorities, coordinate executive operations, and assist in driving initiatives.

Requirements

Provide high-impact executive support to the CEO by managing priorities, time, information flow, and follow-through, enabling the CEO to focus on strategic, commercial, and leadership responsibilities.

The role also ensures the smooth day-to-day functioning of the office environment, where this directly supports executive effectiveness and business operations.

This role is primarily reactive-to-priority but proactive in execution, anticipation, and preparation.

WHO THIS IS FOR

This role is suited to professionals who:

• Are highly organized and comfortable managing complex priorities

• Can anticipate needs and act proactively without constant direction

• Are confident filtering requests and protecting executive focus

• Communicate clearly and professionally with senior stakeholders

• Handle sensitive information with discretion and sound judgment

BEHAVIOURAL EXPECTATIONS

• Highly organized and detail-oriented in execution

• Calm, professional, and composed under pressure

• Comfortable operating under direction and tight priorities

• Proactive in identifying risks, gaps, and follow-ups

• Willing to push back appropriately to protect priorities

• Escalates ambiguity or conflict early, not late

• Maintains discretion and professionalism always

REQUIRED BACKGROUND & SKILLSRequired

• At least 3 years experience as an Executive Assistant, Senior PA, or similar role

• Proven experience supporting senior executives or leadership teams

• Strong organizational and prioritization skills

• High level of discretion and professionalism

• Experience operating in fast-paced, changing environments

Nice to Have

• Experience supporting founders or CEOs in scaling organizations

• Experience in technology, consulting, or professional services environments

• Exposure to multi-entity or multi-brand organizations

Technical & Soft Skills

• Executive-level written and verbal communication

• Calendar and time management discipline

• Action tracking and follow-up rigor

• Stakeholder management without authority

• Strong documentation habits

• High emotional intelligence and discretion

• Ability to say no or not now appropriately

Benefits

Kayan Technology LLC is part of a group of companies operating under the brand of Nexus Solutions. At Nexus Solutions, we value each team member, and you will become part of a close-knit startup family. As we rapidly expand and establish a new office in Dubai, we are committed to enhancing our culture with employees focused on growth, strong interpersonal relationships, and fostering a team spirit.

At Nexus Solutions, our global team offers a wide array of operational and consulting services. In the heightened and ever-tightening regulatory environment, clients don't simply need access to world-class products, they also need to be guided and supported in the all-important area of regulatory compliance.

Why Join Us
Make an Impact: Your work will directly contribute to our organizational growth and financial health.
Collaborate Globally: Work with dynamic teams across multiple countries
Innovative Environment: We value ideas and move fast to implement improvements
Great Culture: We work hard, support each other, and enjoy what we do.

What We Offer
Premium Medical Insurance: Your health and well-being are our priority.
Performance-Based Bonuses: Annual rewards based on your contribution and impact
Annual Flight Allowance: Financial support for your travel needs
Corporate Benefits: Including gifts for special occasions and team-building activities
Visa Sponsorship: Full visa support to ensure seamless work continuity.

At Nexus Solutions, we value our people and foster a culture of growth, collaboration, and innovation. By joining our team, you'll be part of a company that appreciates your skills and empowers you to make a meaningful impact.