Executive Assistant - To the Chairperson

2-5 Years

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Early Applicant

Job Description

Key Responsibilities:

Executive Support:
Manage the Chairperson's calendar, schedule meetings, and coordinate appointments.
Prepare meeting agendas, briefing materials, and presentations.
Handle correspondence, emails, and calls on behalf of the Chairperson.
Track and follow up on key decisions, tasks, and projects.
Communication & Coordination:
Act as a liaison between the Chairperson and internal/external stakeholders.
Draft and proofread letters, reports, and official documents.
Coordinate with senior leadership and department heads to ensure smooth information flow.
Travel & Logistics Management:
Plan and organize domestic and international travel itineraries.
Manage travel documentation, accommodation, and logistics.
Office & Project Management:
Maintain the Chairperson's office systems, databases, and confidential records.
Support the Chairperson in project follow-ups, deadlines, and deliverables.
Handle special assignments, research, and reports as directed.
Procurement & Event Management:
Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office
Manage events at the office/site or any celebrations or property launchs
Confidentiality & Professionalism:
Manage sensitive information with absolute discretion.
Represent the Chairperson's office with professionalism, diplomacy, and integrity.

Key Skills & Competencies:

Requirements

Qualifications & Experience:

Only 2-5 years of experience as an Executive Assistant, preferably supporting a Chairperson, CEO, MD or senior executive.
Experience in managing complex schedules, international travel, and high-level correspondence.
Great command over English
UAE experience is a must