Job Description Executive Assistant / Life Manager (E-commerce Founder Support)
Hiring Manager: Adam Kuklovsky
Location: Remote (aligned to Dubai time zone)
Working Hours: 10:00 AM - 7:00 PM GST (flexibility required)
Employment Type: Full-time
Compensation: $40,000 - $60,000 USD annually
Benefits: 14 days paid leave, 6 paid sick days, access to premium internal training & operational courses
Role Overview
We are seeking a highly organized, proactive Executive Assistant / Life Manager to support a fast-moving e-commerce founder across business operations, project coordination, and personal productivity.
This is a hybrid EA + project management role designed for someone who thrives in structure, anticipates needs, and keeps both the founder and team aligned, focused, and accountable. The position is remote but closely aligned with Dubai working hours and may occasionally involve travel or in-person support at events.
The ideal candidate is detail-obsessed, independent, tech-savvy, and capable of managing both executive priorities and operational workflows with minimal oversight.
Key Responsibilities
Executive & Personal Support
- Manage calendar, appointments, travel, and scheduling
- Coordinate personal errands, purchases, and lifestyle logistics when needed
- Build structured schedules around events, conferences, and travel commitments
- Act as a trusted right hand to reduce cognitive load for the founder
Project Management & Team Coordination
- Join internal meetings, capture action items, and ensure follow-through
- Track tasks across teams and proactively follow up on deadlines
- Maintain structured reporting and centralized information flow
- Bring clarity and organization across communications and workflows
Operations & Business Support
- Assist with budgeting, operational planning, and market research
- Support e-commerce operations when needed (orders, customer flow, execution tasks)
- Coordinate with team members across departments to drive progress
- Ensure documentation, reports, and updates are clear, concise, and actionable
Communication & Inbox Management
- Manage executive inbox and prioritize communications
- Draft responses and ensure follow-up on key threads
- Maintain structured tracking of invoices, confirmations, and business correspondence
Required Experience
- 2-3+ years supporting founders, executives, or leadership teams
- Experience in e-commerce, Amazon, agencies, or digital-first businesses preferred
- Proven project coordination or operations experience
- Strong exposure to remote team environments
Tools & Systems
Must be proficient in:
Nice to have:
- Shopify
- Project management tools (ClickUp, Asana, or similar)
Requirements
Ideal Candidate Profile
- Exceptionally organized and detail-oriented
- Proactive, self-directed, and fast-learning
- Calm under pressure and solution-focused
- Strong communicator with high emotional intelligence
- Methodical thinker who brings clarity to complex workflows
- Tech-savvy and comfortable navigating digital systems
- Energized, execution-driven, and adaptable
This role requires someone who naturally takes ownership, creates structure, and anticipates needs without being prompted.
Founder Working Style & Expectations
- Deep-work focused environment with structured communication
- Preference for clear, concise updates and organized reporting
- Minimal noise maximum clarity and execution
- High autonomy and independence expected
The successful EA will reduce friction, increase efficiency, and create operational clarity across the founder's day and team workflows.
Education
- Preferred: Marketing, project management, operations, or related fields
- Not mandatory experience, mindset, and execution ability matter more
Benefits
Location: Remote (aligned to Dubai time zone)
Working Hours: 10:00 AM - 7:00 PM GST (flexibility required)
Employment Type: Full-time
Compensation: $40,000 - $60,000 USD annually
Benefits: 14 days paid leave, 6 paid sick days, access to premium internal training & operational courses
